Assistant Registrar

Kolej Ambitious; Johor; On-site; MYR 28,000 - 50,000; Full time

Job summary

Kolej Ambitious Malaysia is seeking an admin-focused professional to manage student registrations, record-keeping, and timetable coordination. This role involves liaising with departments to resolve incomplete documents and maintaining accurate student records for the academic cycle.

The candidate will handle examination coordination, certificates, transcripts, and audit-ready reports, while maintaining confidentiality and ensuring timely communication with lecturers, students, and parents.

Qualifications

• Minimum Diploma in Administration, Education Management, Business Administration, or a related field.
• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Word, Excel, and general record-management systems.
• Good communication skills in Bahasa Malaysia and English.

Responsibilities

• Manage the registration and enrolment of new and existing students.
• Follow up with relevant departments on incomplete student documents.
• Maintain accurate physical and digital student records.
• Update student status (active, deferred, transferred, withdrawn, terminated, completed).
• Prepare and coordinate academic timetables for lecturers, classrooms, and student groups.
• Update and communicate timetable changes to lecturers and students.
• Coordinate examination schedules, venues, invigilators, student lists, and documents.
• Ensure examination papers and materials are handled securely and confidentially.
• Coordinate supplementary, deferred, and repeat examinations.
• Verify eligibility for programme completion, certification, and graduation.
• Process certificate applications and liaise with awarding bodies.
• Maintain records of certificates issued and received.
• Assist with transcripts, result statements, graduation lists, and convocation prep.
• Prepare reports and maintain records for audits.
• Respond professionally to enquiries from students, parents, lecturers, and other departments.
• Perform other academic administrative duties assigned by management.

Skills

Communication skills (Bahasa Malaysia,

Microsoft Word

Microsoft Excel

Record management

Education

Diploma in Administration / related field

Tools

Record-management systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Manage the registration and enrolment of new and existing students.
• Follow up with relevant departments on incomplete student documents.
• Maintain accurate physical and digital student records.
• Update student status, including active, deferred, transferred, withdrawn, terminated, and completed students
• Prepare and coordinate academic timetables for lecturers, classrooms, and student groups.
• Update and communicate timetable changes to lecturers and students.
• Coordinate examination schedules, venues, invigilators, student lists, and examination documents.
• Ensure examination papers and materials are handled securely and confidentially.
• Coordinate supplementary, deferred, and repeat examinations.
• Verify students’ eligibility for programme completion, certification, and graduation.
• Process certificate applications and liaise with relevant awarding bodies.
• Maintain records of certificates received, issued, and collected.
• Assist with transcripts, result statements, graduation lists, and convocation preparation.
• Prepare reports and maintain complete records for internal and external audits.
• Respond professionally to enquiries from students, parents, lecturers, and other departments.
• Perform other academic administrative duties assigned by management.

Requirements

• Minimum Diploma in Administration, Education Management, Business Administration, or a related field.
• Fresh graduate are encourage to apply.
• Proficient in Microsoft Word, Excel, and general record-management systems.
• Good communication skills in Bahasa Malaysia and English.
• Strong attention to detail and ability to maintain accurate records.