Administration Executive

Penang Skills Development Centre; Bayan Lepas; On-site; MYR 22,000 - 33,000; Full time

Job summary

Penang Skills Development Centre is seeking an Administrative Support professional in Penang. The role involves managing registrations for multiple programs, preparing offer letters and orientations, and handling documentation for loans and funding programs.

You will maintain student data, respond to inquiries, liaise with agencies for audits, manage purchase orders and invoices, and assist in event organization.

Qualifications

• Degree in Administration, Business, or related field.
• Strong organizational and multitasking abilities.
• Excellent communication skills in Bahasa Malaysia and English (written and verbal).
• Proficient in Microsoft Office and administrative systems.

Responsibilities

• Manage registration for new intakes across multiple programs (IAT, QAT, PMT, DMT, DIAT, DQAT, C&G, MMP).
• Prepare offer letters, orientation sessions, and related documentation for self-sponsored and funded students.
• Handle documentation for loans, funding programs, and claims.
• Prepare proposals, letters, and certificates according to PSDC standards.
• Maintain accurate student data in PSDC systems and funder platforms.
• Respond to inquiries via phone, email, and teleconference.
• Liaise with agencies for audits, examinations, and external visits.
• Manage purchase requests, purchase orders, delivery orders, and invoices.
• Prepare budget documents, monthly income/expense reports, and student allowances.
• Represent PSDC during Open Days, Education Fairs, and promotional activities.
• Assist in organizing Applied Engineering events and After 5 activities.

Skills

Organizational skills

Multitasking

Communication skills (BM & English)

MS Office

Education

Bachelor's degree or equivalent

Tools

Administrative systems

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Manage registration for new intakes across multiple programs (IAT, QAT, PMT, DMT, DIAT, DQAT, C&G, MMP).
• Prepare offer letters, orientation sessions, and related documentation for self-sponsored and funded students.

Administrative Support:

• Handle documentation for loans, funding programs, and claims.
• Prepare proposals, letters, and certificates according to PSDC and customer standards.
• Maintain accurate student data in PSDC systems and funder platforms.

Communication & Customer Service:

• Respond to inquiries via phone, email, and teleconference.
• Liaise with agencies for audits, examinations, and external visits.
• Manage purchase requests, purchase orders, delivery orders, and invoices.
• Prepare budget documents, monthly income/expense reports, and student allowances.

Maintenance & Housekeeping:

• Plan and schedule preventive maintenance for equipment.
• Ensure proper housekeeping and compliance with 5S standards.
• Represent PSDC during Open Days, Education Fairs, and promotional activities.
• Assist in organizing Applied Engineering events and After 5 activities.

Requirements

• Degree in Administration, Business, or related field.
• Strong organizational and multitasking skills.
• Excellent communication skills- Bahasa Malaysia and English (written and verbal).
• Proficient in Microsoft Office and administrative systems.
• Ability to work independently and as part of a team.