Assistant Receiving & Store

OHG Services Sdn Bhd; Sandakan; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Maternity leave

Meal provided

Opportunities for promotion

Job summary

OHG Services Sdn Bhd is seeking an Executive Receiving/Store professional to manage deliveries, verify quantities and quality, and ensure compliance with hotel policies. The role requires strong organizational and communication skills and experience with inventory control, cost management, and cross-functional coordination.

You will work on a daily receiving report, coordinate with purchasing and departments, and ensure proper documentation and timely processing of invoices and credits.

Qualifications

• Minimum diploma or bachelor's degree in Finance, Accounting, or a related field is essential.
• The ideal candidate has strong organizational, leadership, and communication skills and experience managing daily store operations.

Responsibilities

• Check deliveries routed through Receiving Dock within defined delivery hours.
• Verify goods received match orders and ensure invoices have purchase order numbers.
• Inspect all deliveries for quality, quantity, and expiry dates; perform weight/count checks.
• Notify departments on arrival and obtain department head acknowledgment on invoices/delivery orders.
• Prepare Daily Receiving Report and attach PO copies for Accounts Payable.
• Maintain tidy docks and ensure correct credits are received where appropriate.
• Post invoices after matching to purchase orders and forward to Purchasing for follow-up.
• Follow up with Purchasing Manager on pending food orders and POs not received on time.

Skills

Organizational skills

Leadership

Communication skills

Inventory management

Problem solving

Education

Diploma or Bachelor's in Finance/Accounting or related field

Tools

MS Office Excel

MS Word

Job description

Checking deliveries of food, beverage, and general items to ensure all aspects of goods received comply with orders previously placed, including quality and quantity.Ensure control over goods received in relation to order, quality, and quantity. You will be required to conduct their duties in a courteous, safe, and efficient manner, in accordance with the hotel’s policies and procedures, ensuring that a high level of service is maintained.

Duties And Responsibilities

Ensure all deliveries are routed through Receiving Dock between the defined delivery hours.

Ensure goods received match to what was ordered. All delivery notices/invoices must have a purchase order number on them.

Ensure that all incoming merchandise is undamaged, in quantities as indicated in the accompanying invoice/delivery docket and meets the Hotel standards for quality.

heck market list/food order/beverage order/purchase order for quality and quantity and price.

Ensure expiry dates are checked. As a rule, nothing less than 6 months to expiry should accepted. Except for Beer draft not less then 3 months.

Count/weigh all goods received to ensure they match the order placed. (For weighed deliveries, exclude ice and other extraneous materials if supplier includes it in delivery).

Inspect all deliveries-in the case of food; quality level must meet standard set by chef. For perishables, place the date on the package to indicate date received.

When checking contents of deliveries, check inside boxes if likelihood that box does not contain what is on outside of box. e.g. wine/spirit orders.

Notify departments as direct goods arrive in engineering, personnel etc. and get the Department Head to acknowledge the receipt on the invoice or delivery order.

Let whoever does food ordering know what goods have not yet been received so no double ordering occurs.

Write up credit claims as necessary i.e. for goods overcharged/short delivered. Write up Good Received Report for goods received without documentation

Where there is a variance in price between the invoice and purchase order approval for the unfavorable variance must be obtained from the Financial Managerr or designate.

Keep apple crates/boxes tidy on docks that are to be returned to suppliers, making sure correct credits are receivedwhere appropriate.

Post invoice/delivery notice to receiving system after matching to the purchase order, and where possible charge the relevant outlet, or department.

Stamp and sign on all invoices or delivery order after receiving the items.

For receipt of services, the original invoice/receiving document is to be signed by the Designated Department Head as proof the services was granted satisfactorily.

Prepare Daily Receiving Report for documenting all merchandise delivered and submit to Accounts Office daily.

A copy of the authorized purchase order is to be attached to the original invoice/receiving document and forward to the Accounts Payable for comparison with the invoice.

File all Purchase Orders in alphabetical order for reference.

Make note of price increase/changes in size/specification of goods and pass onto Purchasing to be checked as quickly as possible.

Follow up with Purchasing Manager on any items on the food orders, Purchase Order not received in due time.

Fully conversant with all standards and procedures as attached.

Align working style, working practices and conduct with company’s Vision, Corporate Values and Policies. To always comply with The Code of Conduct.

Be well versed and knowledgeable of Fire and Evacuation procedures as well as health and safety requirements in the workplace.

Coordination of all aspects of the departments operation to ensure that the services of the Department are delivered to guests or internal customers with the aim of exceeding guest expectations and in accordance with Brand Standards and Procedures.

Personally ensure compliance with all relevant Workplace Health & Safety and Occupational Health & Safety legislation and Company Policies.

Ideal Candidate Profile

Minimum diploma or bachelor's degree in Finance, Accounting, or a related field is essential

The ideal candidate for an Executive Receiving/Store role is someone with strong organizational, leadership, and communication skills, combined with a proven ability to manage daily store operations like stock, staff, and cash flow. He/She should also have experience with inventory management and be able to effectively solve problems, ensuring efficiency and high standards for the store.

Excellent communication and interpersonal skills are vital for working effectively with senior management, cross-functional teams, and potentially external stakeholders.

Proficiency in financial software and tools, including MS Office Excel and Word, is a must-have.

The ability to manage multiple tasks, meet strict deadlines, and maintain meticulous financial records is essential

Candidates must be reliable, responsible, and demonstrate the maturity required to handle high-level financial responsibilities.

The ideal candidate can work effectively both independently and as part of a team

Health insurance

Maternity leave

Meal provided

Opportunities for promotion