Accounts Assistant

TONG GUAN FOOD PRODUCTS SDN BHD; West Coast Division; On-site; MYR 60,000 - 90,000; Full time

Job summary

TONG GUAN FOOD PRODUCTS SDN BHD is seeking an experienced accounting professional to handle daily transactions, AP/AR processing, and bank reconciliations in a timely manner.

The role supports month-end closing, inventory-related accounting, and tax documentation while coordinating with Warehouse, Purchasing, and Sales teams to ensure accurate financial reporting.

Qualifications

• Minimum Diploma or equivalent in Accounting, Finance, or related field.
• Minimum 3 years of relevant experience in accounting or finance.
• Experience in FMCG, trading, or distribution is an advantage.
• Proficient in accounts payable, accounts receivable, bank reconciliation, and general accounting procedures.
• Good numerical, analytical, and problem-solving skills.

Responsibilities

• Handle daily accounting transactions, including data entry, posting, and updating accounting records.
• Prepare and process payment vouchers, receipts, invoices, and other accounting documents.
• Ensure all transactions are properly supported by relevant documents and approvals.
• Maintain proper filing and documentation of accounting records.
• Process supplier invoices, credit notes, debit notes, and payment requests.
• Verify supplier invoices against purchase orders, delivery orders, and other supporting documents.
• Monitor supplier outstanding balances and payment due dates.
• Prepare payment vouchers and assist in arranging supplier payments.
• Reconcile supplier statements and resolve discrepancies with suppliers and relevant departments.
• Prepare and issue customer invoices, credit notes, and debit notes.
• Record customer receipts and allocate payments accurately.
• Monitor customer outstanding balances and assist with collection follow-ups.
• Perform customer account reconciliations and investigate discrepancies.
• Liaise with Sales and Sales Administration teams regarding customer account issues, credits, and payment discrepancies.
• Record daily bank transactions and assist with bank reconciliations.
• Monitor petty cash transactions and prepare petty cash replenishment requests.
• Ensure receipts and payments are properly recorded with supporting documentation.
• Assist in verifying inventory-related accounting documents and stock adjustments.
• Check supporting documents for sales returns, damaged goods, expired products, and stock adjustments.
• Coordinate with Warehouse, Purchasing, and Sales to resolve invoice and stock discrepancies.
• Assist in reconciling inventory-related records with accounting records when required.
• Assist in preparing monthly accounting schedules and reports.
• Support month-end closing activities, including account reconciliations and outstanding transactions review.
• Assist in preparing reports on accounts payable, accounts receivable, and other financial information.
• Ensure accounting records are updated accurately and within deadlines.
• Assist in preparing SST, withholding tax, and other tax-related documents.
• Assist in compiling documents for audits.
• Maintain confidentiality of financial information and comply with policies.

Skills

Accounts payable

Accounts receivable

Bank reconciliation

Excel

SQL Accounting

Attention to detail

Time management

Communication skills

Education

Diploma in accounting

Tools

Microsoft Excel

SQL Accounting

SQL Payroll

Job description

Handle daily accounting transactions, including data entry, posting, and updating accounting records.

Prepare and process payment vouchers, receipts, invoices, and other accounting documents.

Ensure all transactions are properly supported by relevant documents and approvals.

Maintain proper filing and documentation of accounting records.

B. Accounts Payable (AP)

Process supplier invoices, credit notes, debit notes, and payment requests.

Verify supplier invoices against purchase orders, delivery orders, and other supporting documents where applicable.

Monitor supplier outstanding balances and payment due dates.

Prepare payment vouchers and assist in arranging supplier payments.

Reconcile supplier statements and resolve discrepancies with suppliers and relevant departments.

C. Accounts Receivable (AR)

Prepare and issue customer invoices, credit notes, and debit notes where applicable.

Record customer receipts and allocate payments accurately.

Monitor customer outstanding balances and assist with collection follow-ups.

Perform customer account reconciliations and investigate discrepancies.

Liaise with the Sales and Sales Administration teams regarding customer account issues, credit notes, and payment discrepancies.

D. Bank and Cash Management

Record daily bank transactions and assist with bank reconciliations.

Monitor petty cash transactions and prepare petty cash replenishment requests.

Ensure receipts and payments are accurately recorded and supported by appropriate documentation.

E. Inventory and Distribution Support

Assist in verifying accounting documents relating to inventory purchases, stock adjustments, and goods returns.

Check supporting documents for sales returns, damaged goods, expired products, and other stock-related adjustments.

Liaise with the Warehouse, Purchasing, and Sales departments to resolve discrepancies in invoices, delivery documents, and stock-related transactions.

Assist in reconciling inventory-related records with accounting records where required.

F. Month-End Closing and Reporting

Assist in preparing monthly accounting schedules and reports.

Support month-end closing activities, including account reconciliations and checking outstanding transactions.

Assist in preparing reports on accounts payable, accounts receivable, and other financial information.

Ensure accounting records are updated accurately and within the required deadlines.

G. Tax and Statutory Support

Assist in preparing supporting documents for SST, withholding tax, and other applicable tax-related matters.

Assist in compiling documents for internal and external audits.

Maintain proper accounting records in accordance with company procedures and applicable requirements.

H. General Duties

Maintain confidentiality of financial and company information.

Ensure compliance with company policies, procedures, and internal controls.

Assist in improving accounting processes and documentation practices.

Perform other accounting-related duties as assigned by the superior.

Qualifications and Requirements

MinimumDiploma, or equivalent qualification in Accounting, Finance, or a related field.

Minimum 3 years of relevant working experience in an accounting or finance role.

Experience in the FMCG, trading, or distribution industry will be an added advantage.

Basic knowledge of accounts payable, accounts receivable, bank reconciliation, and general accounting procedures.

Proficient in Microsoft Excel and other Microsoft Office applications.

Experience with SQL Accounting, SQL Payroll, or other accounting systems will be an advantage.

Good numerical, analytical, and problem-solving skills.

Detail-oriented, organised, responsible, and able to meet deadlines.

Good communication and interpersonal skills.

Able to work independently and as part of a team.