ASSISTANT, PURCHASING

KPJ Selangor Specialist Hospital; Johor Bahru; On-site; MYR 39,000 - 58,000; Full time

Job summary

KPJ Selangor Specialist Hospital is seeking a Purchasing Assistant to manage requisitions, prepare and verify purchase orders, and ensure timely receipt of goods. You will source suppliers, obtain quotations, monitor stock and uphold competitive pricing while maintaining confidentiality.

The role requires a Diploma, with at least 1 year of relevant experience and proficiency in Bahasa Malaysia and English. Daily duties include data entry for consignments and collaboration with suppliers to meet

Qualifications

• Diploma required or equivalent.
• Minimum 1 year relevant experience.
• Proficient in Bahasa Malaysia and English.

Responsibilities

• Ensure completeness of purchase requisition forms.
• Prepare and verify purchase orders before submission.
• Follow up on orders and ensure timely receipt of goods.
• Process documents for verification and payment.
• Enter daily purchase orders for consignments and Pharmaserv Alliances Sdn Bhd.
• Monitor stock replenishment for cost-effective delivery without compromising quality.
• Source new suppliers and obtain quotations.
• Ensure pricing is competitive and maintain confidentiality.
• Monitor supplier performance and update supplier records.
• Communicate with external suppliers to ensure satisfaction.
• Assist in records updates and related documentation.
• Contribute to recycling and waste-minimization efforts.
• Achieve KPI targets and perform other duties as required.

Skills

Digital literacy

Tech proficiency

Education

Diploma

Job description

GENERAL DESCRIPTION

Responsible for covering the purchasing activities as designated in the general job description and to ensure the activities involved in are compliance to the set standards.

JOB DESCRIPTION

• To ensure the completeness of the purchase requisition form upon received.
• To prepare purchase orders and to ensure correctness of the purchase order before submission and approval.
• To ensure the follow-up of purchase orders, receipt of goods on time and meet the objective.
• To ensure purchase documents are completed in time for verification and submission for payment.
• Daily entering purchase orders for consignment and Pharmaserv Alliances Sdn Bhd.
• To monitor and ensure the replenishment of stock supplies for the assigned Services are of economic quantity and the best possible lowest price without compromising quality.
• To source for new suppliers whenever necessary and obtain quotations for the required items.
• To ensure pricing and related matters of suppliers are competitive and to ensure confidentiality.
• To monitor and review supplier performance and update new and existing suppliers.
• To communicate closely with external suppliers pertaining to purchase matters, including customers, in order to ensure satisfaction.
• To assist in records and other documentation updates.
• Responsible for carrying out recycling activities and minimizing waste.
• To ensure KPI performance objectives and standards are achievable.
• To perform any other duties as and when required by Management.

JOB REQUIREMENT

Education

• Minimum Diploma.

Knowledge and Experience

• Minimum 1-year relevant experience.
• Proficient in spoken and written Bahasa Malaysia & English.

Skills & Competencies

Special Skills Required

• Digital literacy and tech proficiency.

Personal Attributes

• Teamwork and collaboration.
• Communication and interpersonal skills.
• Dependability and time management.