Assistant Procurement Manager

Shangri-La Group; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

Shangri-La Kuala Lumpur is seeking an experienced Purchasing professional to manage hotel procurement, supplier selection, and cost controls for our deluxe property. You will lead Purchasing Officers, coordinate tender processes, and source products for multiple hotel departments, ensuring high-quality standards and timely deliveries.

Ideal candidates have strong negotiation and leadership skills, with English proficiency and a background in hospitality procurement.

Qualifications

• Minimum 4 years of purchasing/procurement experience in a large organization, preferably within hospitality.
• At least 3 years of experience as a Purchasing Officer in the hospitality or catering industry.
• Proficient in written and spoken English.
• Knowledge of accounting concepts.
• Strong leadership and people management skills.
• Self-motivated with initiative and problem-solving abilities.

Responsibilities

• Purchase all hotel requirements while ensuring quality, quantity, and cost efficiency.
• Obtain competitive quotations from at least three suppliers.
• Prepare supplier comparison and quotation analyses.
• Prepare tender documents, evaluate bids, negotiate pricing, and recommend final prices to management.
• Source products, services, and contractors for special projects.
• Conduct market surveys and monitor supplier pricing trends.
• Identify cost-saving opportunities and alternative products without compromising quality.
• Build and maintain relationships with existing and prospective suppliers.
• Attend trade shows and exhibitions to identify new products and industry developments.
• Coordinate inventory and par stock levels with the Cost Controller.
• Arrange consignment stock and manage purchasing controls.
• Maintain supplier records and support tax and customs procedures.
• Supervise Purchasing Officers and Purchasing Clerks.
• Conduct staff coaching, counselling, performance reviews, and regular briefings.
• Communicate management directives and represent the team in finance meetings.
• Ensure compliance with company policies, attendance standards, and disciplinary procedures.
• Promote environmental sustainability, waste reduction, recycling, and energy conservation initiatives.
• Maintain professional conduct, ethics, grooming, and hygiene standards.

Skills

Leadership

Negotiation

Communication

Problem-solving

Team player

Education

Bachelor's Degree in Accounting

CPA qualification preferred

Job description

Be part of our Shangri-La family

Shangri-La Hotels and Resorts began in 1971 with our first deluxe hotel in Singapore. Today, the group comprises over 102 deluxe hotels and resorts in key cities in Asia Pacific, North America, Europe and the Middle East.

Shangri-La, Kuala Lumpur

Shangri-La Hotels and Resorts began in 1971 with our first deluxe hotel in Singapore. Today, the group comprises over 102 deluxe hotels and resorts in key cities in Asia Pacific, North America, Europe and the Middle East.

Based in Hong Kong, we are expanding globally with developments under way throughout Asia, the Middle East and Africa. With our extensive footprint in Asia and in key cities worldwide, we offer global exposure, exciting career prospects and opportunities in hospitality, F&B, real estate, technology, marketing, design, business development, finance, project management, and many other areas.

Shangri-La Kuala Lumpur is perfectly situated in the heart of the city, to explore and discover well-known attractions and activities that Kuala Lumpur has to offer.

As a premier deluxe hotel with a proud tradition in providing gracious Malaysian hospitality to the world, we are inviting dynamic individuals to join one of the region's most exclusive city hotel.

We are in search of energetic, vibrant and multi-skilled individuals who are able to meet the ever-changing challenges and contribute towards the success of the hotel.

It takes a very special kind of person to work at Shangri-La. Someone with an eye for detail and the skills to perform. Someone with an attitude to deliver and a passion to delight.

Job Descriptions

• Responsible for purchasing all hotel requirements while ensuring quality, quantity, and cost efficiency.
• Obtain competitive quotations from at least three suppliers.
• Prepare supplier comparison and quotation analyses.
• Prepare tender documents, evaluate bids, negotiate pricing, and recommend final prices to management.
• Source products, services, and contractors for special projects.
• Conduct market surveys and monitor supplier pricing trends.
• Identify cost-saving opportunities and alternative products without compromising quality.
• Build and maintain relationships with existing and prospective suppliers.
• Attend trade shows and exhibitions to identify new products and industry developments.
• Coordinate inventory and par stock levels with the Cost Controller.
• Arrange consignment stock and manage purchasing controls.
• Maintain supplier records and support tax and customs procedures.
• Supervise Purchasing Officers and Purchasing Clerks.
• Conduct staff coaching, counselling, performance reviews, and regular briefings.
• Communicate management directives and represent the team in finance meetings.
• Ensure compliance with company policies, attendance standards, and disciplinary procedures.
• Promote environmental sustainability, waste reduction, recycling, and energy conservation initiatives.
• Maintain professional conduct, ethics, grooming, and hygiene standards.

Job Requirements

• Bachelor's Degree in Accounting.
• CPA qualification preferred.
• Minimum 4 years of purchasing/procurement experience in a large organization, preferably within hospitality.
• At least 3 years of experience as a Purchasing Officer in the hospitality or catering industry.
• Proficient in written and spoken English.
• Basic understanding of local dialects is an advantage.
• PC literate.
• Knowledge of accounting concepts.
• Strong leadership and people management skills.
• Effective communication and interpersonal skills.
• Strong negotiation and relationship management skills.
• Honest, responsible, and trustworthy.
• Self-motivated with initiative and problem-solving abilities.
• Team player with tact and professionalism.
• Pleasant appearance, good health, mature, and well-groomed.