ASSISTANT MANAGER, SECRETARIAL

M K Land Holdings Berhad; Petaling Jaya; On-site; MYR 80,000 - 110,000; Full time

Job summary

M K Land Holdings Berhad invites applications for the Company Secretary role to provide governance advice under the Companies Act 2016, AMLA, and related regulations. The role covers coordination of Board and Committee meetings, drafting minutes, and ensuring timely statutory filings for the MKLHB group.

The ideal candidate holds ICSA or a related degree with 5–6 years of relevant experience, preferably with exposure to listed companies, and the ability to drive governance enhancements across

Qualifications

• ICSA / Bachelor of Corporate Administration / Degree or equivalent.
• Minimum of 5–6 years of relevant company secretarial experience.
• Experience with listed companies and full secretarial duties.

Responsibilities

• Coordinate and organise all Board Committees, Board, Shareholders' Meetings and Management Meetings, including attendance and minutes summaries.
• Prepare and disseminate meeting decisions/advice to stakeholders.
• Review reports and draft minutes prepared by external service providers.
• Prepare statutory forms and disclosures for submission to authorities (CCM, Bursa Malaysia).
• Prepare agendas and secretarial papers for Board/Committees and Directors' Written Resolutions.
• Assist auditors during statutory audits and review secretarial information in financial statements.
• Collaborate with internal/external stakeholders to ensure filings and governance compliance.
• Support improvement of secretarial practices and governance strategies for Board approval.
• Provide coaching and performance monitoring for the Secretarial Team.
• Maintain registers and statutory records for portfolio companies.

Skills

Company secretarial

Governance

Regulatory compliance

Education

ICSA / Bachelor of Corporate Administration / Degree or equivalent

Job description

To act as the named Company Secretary for assigned companies to manage and provide secretarial and governance advice (e.g. Companies Act 2016, AMLA, etc) to Board members and Management.

Key responsibilities

Coordinate and organise all Board Committees, Board, Shareholders' Meetings and Management Meetings, including attending meetings, preparing summaries of meeting minutes, and disseminating the respective decisions/advice to the stakeholders

Review reports and draft minutes prepared by external service providers

Prepare various statutory forms and disclosures for submission to the relevant authorities and notify the relevant authorities, namely the Companies Commission of Malaysia and Bursa Malaysia Securities Berhad, of information required under the relevant rules and regulations

Prepare agenda and secretarial papers for the Board and Board Committees meetings, including drafting the Directors' Written Resolution

Attend to auditors for performing Statutory Audit and assist in checking the audited financial statements on information related to secretarial matters for MKLHB Group of companies

Collaborate and work closely with all stakeholders (internal and external), including authorities (such as CCM) to ensure completeness of papers/proposals, statutory submissions and compliance

Undertake and support the improvement of secretarial practices and strategies to enhance efficiency and corporate governance and prepare any proposals under the purview of Secretarial for the Board's approval

Support the Head of Department in providing on-the-job coaching, guidance for development and assist in the monitoring of performance of the Secretarial Team

Maintain proper safe-keeping of registers and statutory secretarial records of portfolio companies as required by law

About you

ICSA / Bachelor of Corporate Administration / Degree or equivalent

A minimum of 5 - 6 years of relevant company secretarial experience, preferably with exposure in a listed company and conversant with the full spectrum of secretarial duties

The M K Land Group of Companies is among the large property development companies listed on the Bursa Malaysia Berhad. We are growing rapidly and are hiring independent, dynamic and career oriented professionals to join us. Don't miss the golden opportunity to be part of the family of M K Land Group of Companies. Attractive remuneration packages which commensurate with qualification & experience will be offered and await you.