Assistant Manager - Project Management

Tekmark Group; Kampung Malaysia Tambahan; On-site; MYR 90,000 - 130,000; Full time

Job summary

Tekmark Group in Malaysia is seeking a hands-on Assistant Manager to support our Project Management Office. You’ll coordinate tenders, customer orders, deliveries and billing to keep projects on track.

You’ll work closely with internal teams to manage procurement, SAP records and timely invoicing, while ensuring milestones and contractual requirements are met across multiple projects.

Qualifications

• 5+ years' hands-on project administration experience.
• Tender coordination and sales operations exposure.
• Proficient in PO processing, procurement coordination and delivery tracking.
• Strong Excel skills for project tracking and costing.
• Experience with SAP for sales order processing.
• Excellent coordination and communication across multiple deadlines.
• ICT/telecom/engineering experience preferred.

Responsibilities

• Coordinate tender preparation and submission with internal teams, vendors and principals, ensuring proposals, costing, documents and approvals are complete and submitted on time.
• Manage post‑award documentation and track contractual requirements, project milestones, variation orders, extension‑of‑time requests, acceptance and handover records.
• Coordinate customer orders from PO receipt through procurement, delivery, invoicing and closure, including sales orders, purchase requisitions and vendor POs.
• Work with internal teams to monitor outstanding orders, supplier lead times and delivery commitments, resolve delays and maintain accurate SAP records.
• Coordinate invoicing against delivery or project milestones, monitor project costs and follow up on outstanding customer payments with Finance.
• Maintain billing and collection trackers, prepare forecasts and highlight overdue payments or issues requiring attention.
• Maintain organised project and tender records, including version control, milestone trackers and action logs.
• Prepare updates on project progress, orders, deliveries, billing and collections, and recommend practical process improvements.

Skills

Tender coordination

Project administration

Sales operations

Order fulfilment

SAP

Excel

Procurement coordination

Delivery tracking

Billing & collections

Communication

Multitasking

Education

Bachelor's Degree

Tools

SAP

Excel

Job description

Keep projects organised. Solve challenges. Make things happen.

Do you enjoy coordinating people, managing details and seeing tasks through to completion?

We’re looking for a hands‑on Assistant Manager to support our Project Management Office. You’ll keep tenders, customer orders, deliveries and billing on track, working closely with our teams to fulfil project commitments.

What You’ll Do

• Coordinate tender preparation and submission with internal teams, vendors and principals, ensuring proposals, costing, documents and approvals are complete and submitted on time.
• Manage post‑award documentation and track contractual requirements, project milestones, variation orders, extension‑of‑time requests, acceptance and handover records.
• Coordinate customer orders from PO receipt through procurement, delivery, invoicing and closure, including sales orders, purchase requisitions and vendor POs.
• Work with internal teams to monitor outstanding orders, supplier lead times and delivery commitments, resolve delays and maintain accurate SAP records.

Billing, Collection & Financial Tracking

• Coordinate invoicing against delivery or project milestones, monitor project costs and follow up on outstanding customer payments with Finance.
• Maintain billing and collection trackers, prepare forecasts and highlight overdue payments or issues requiring attention.

Documentation, Reporting & Follow‑Up

• Maintain organised project and tender records, including version control, milestone trackers and action logs.
• Prepare updates on project progress, orders, deliveries, billing and collections, and recommend practical process improvements.

What You’ll Bring

• A Bachelor’s Degree in Business Administration, Project Management, Supply Chain Management, Information Technology or a related field.
• At least 5 years of hands‑on experience in project administration, tender coordination, sales operations or order fulfilment.
• Practical experience in tender preparation, PO processing, procurement coordination, delivery tracking, invoicing and payment follow‑up.
• Hands‑on SAP experience in sales order processing, purchasing and reporting.
• Strong Microsoft Excel skills for project tracking, costing and financial monitoring.
• Strong coordination and communication skills, with the ability to manage several projects and competing deadlines.
• A proactive approach, attention to detail and ownership of tasks through to completion.
• Experience in ICT, telecommunications, engineering, systems integration or technology is preferred. Experience in a senior coordination or supervisory role would be an advantage.

Why Join Us?

• See the full project journey: Be involved from tender preparation through delivery, billing and closure.
• Build broader experience: Work with different departments, customers, vendors and technology principals.
• Make a visible contribution: Help resolve operational challenges and improve how projects are coordinated.

If you enjoy hands‑on coordination and take pride in getting things done, we’d love to hear from you.