Assistant Manager - Manager, Purchasing

Maukerja Malaysia; Port Klang; On-site; MYR 90,000 - 150,000; Full time

Job summary

Maukerja Malaysia is seeking a procurement lead in Port Klang to develop and implement cost-efficient procurement strategies that ensure uninterrupted supply and quality. You will lead supplier benchmarking, negotiate terms, and coordinate cross-functional teams across QA, Planning, and Finance.

Ideal candidates have FMCG procurement experience, strong analytics, and a proven ability to drive cost savings while maintaining supplier relationships and governance.

Qualifications

• Mandatory: Relevant purchasing and procurement experience in FMCG.
• Bachelor's degree in Supply Chain Management or related field is preferred.
• Minimum 5 years of procurement experience; leadership of a small team is advantageous.

Responsibilities

• Develop and implement procurement strategies to achieve cost efficiency and supply continuity.
• Lead supplier benchmarking, market analysis, and cost-saving initiatives.
• Analyse spend data and market trends to drive improvements and business decisions.
• Support annual procurement planning, budgeting, and cost reduction initiatives.
• Identify, qualify, and develop suppliers to ensure quality, delivery, and service.
• Build strategic supplier relationships and negotiate pricing and terms.
• Monitor supplier performance and implement improvement plans.
• Coordinate PO processing, approvals, and timely fulfilment.
• Ensure product specifications meet QA/QC requirements and coordinate corrective actions.
• Coordinate with Planning, Production, QA, Logistics, and Finance to ensure uninterrupted supply.
• Lead cross-functional collaboration and drive procurement excellence initiatives.
• Maintain procurement documentation and prepare KPI and spend analyses for management.

Skills

Procurement strategy

Cost management

Supplier sourcing

Negotiation

Vendor management

Data analysis

Cross-functional collaboration

Documentation & reporting

Education

Bachelor's degree in Supply Chain/Business/Commerce

Tools

ERP (Oracle)

Microsoft Excel

Job description

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Develop and implement procurement strategies to achieve cost efficiency, operational excellence, and uninterrupted supply.

Lead strategic sourcing initiatives, supplier benchmarking, and market analysis to identify cost-saving opportunities and improve procurement effectiveness.

Analyse purchasing data, market trends, and spend patterns to drive continuous improvement and support business decisions.

Support annual procurement planning, budgeting, and cost reduction initiatives.

Identify, evaluate, qualify, and develop suppliers based on quality, cost, delivery, service, and overall business capability.

Build and maintain strategic relationships with suppliers to ensure long-term partnerships and supply continuity.

Lead negotiations on pricing, contracts, payment terms, and commercial agreements to secure the best value for the company.

Monitor supplier performance through regular evaluations and implement improvement plans where necessary.

Manage vendor registration, supplier documentation, and compliance requirements.

3. Procurement Governance & Compliance

Ensure procurement activities comply with company policies, regulatory requirements, and internal governance standards.

Coordinate supplier audits with QA and relevant departments to ensure supplier quality and compliance.

Manage procurement risks and support business continuity through effective supplier management.

Participate in internal audits, Gemba Walks, and continuous improvement initiatives.

4. Purchase Order & Procurement Operations

Oversee the timely and accurate processing of Purchase Orders (POs) upon approval of Purchase Requisitions (PRFs).

Review, approve, amend, and monitor purchase orders to ensure procurement accuracy and timely fulfilment.

Monitor outstanding purchase orders and ensure timely closure of completed transactions.

5. Product Specification & Quality Coordination

Ensure purchased materials comply with approved specifications and quality requirements.

Coordinate with QA, R&D, and suppliers on product specifications, sample evaluations, quality issues, and corrective actions.

Manage supplier corrective and preventive action (CPAR), product rejections, replacement arrangements, and credit note issuance.

6. Delivery & Supply Chain Coordination

Monitor supplier delivery performance to ensure materials are delivered according to agreed lead times.

Coordinate with Planning, Production, Warehouse, Logistics, and suppliers to ensure uninterrupted material supply.

Arrange alternative logistics solutions when required to minimise operational disruptions.

Ensure OEM and trading products are delivered according to customer and business requirements.

7. Cross-Functional Collaboration

Partner closely with Operations, Planning, Production, QA, R&D, Finance, Logistics, and other stakeholders to support business objectives.

Provide procurement expertise, material costing, and sourcing support for new product development and operational requirements.

Support cross-functional initiatives to improve procurement efficiency and supply chain performance.

8. Documentation & Reporting

Ensure accurate maintenance of procurement records, supplier agreements, contracts, purchase orders, and procurement documentation.

Oversee invoice verification and coordinate with the Finance Department to ensure timely payment processing.

Prepare and present procurement reports, including supplier performance, procurement KPIs, spend analysis, cost savings, and procurement performance for Management review.

Lead, coach, and develop the Purchasing team to achieve departmental objectives and enhance professional competencies.

Allocate work, monitor team performance, and support employee development through coaching and performance management.

Drive procurement process improvements, digitalisation initiatives, ERP enhancements, and operational excellence projects.

Foster a culture of continuous improvement, accountability, and collaboration within the Purchasing function.

Job Requirements

Job Responsibilities

1. Procurement Strategy & Cost Management

• Develop and implement procurement strategies to achieve cost efficiency, operational excellence, and uninterrupted supply.
• Lead strategic sourcing initiatives, supplier benchmarking, and market analysis to identify cost-saving opportunities and improve procurement effectiveness.
• Analyse purchasing data, market trends, and spend patterns to drive continuous improvement and support business decisions.
• Support annual procurement planning, budgeting, and cost reduction initiatives.

2. Supplier Sourcing & Relationship Management

• Identify, evaluate, qualify, and develop suppliers based on quality, cost, delivery, service, and overall business capability.
• Build and maintain strategic relationships with suppliers to ensure long-term partnerships and supply continuity.
• Lead negotiations on pricing, contracts, payment terms, and commercial agreements to secure the best value for the company.
• Monitor supplier performance through regular evaluations and implement improvement plans where necessary.
• Manage vendor registration, supplier documentation, and compliance requirements.

3. Procurement Governance & Compliance

• Ensure procurement activities comply with company policies, regulatory requirements, and internal governance standards.
• Coordinate supplier audits with QA and relevant departments to ensure supplier quality and compliance.
• Manage procurement risks and support business continuity through effective supplier management.
• Participate in internal audits, Gemba Walks, and continuous improvement initiatives.

4. Purchase Order & Procurement Operations

• Oversee the timely and accurate processing of Purchase Orders (POs) upon approval of Purchase Requisitions (PRFs).
• Review, approve, amend, and monitor purchase orders to ensure procurement accuracy and timely fulfilment.
• Monitor outstanding purchase orders and ensure timely closure of completed transactions.

5. Product Specification & Quality Coordination

• Ensure purchased materials comply with approved specifications and quality requirements.
• Coordinate with QA, R&D, and suppliers on product specifications, sample evaluations, quality issues, and corrective actions.
• Manage supplier corrective and preventive action (CPAR), product rejections, replacement arrangements, and credit note issuance.

6. Delivery & Supply Chain Coordination

• Monitor supplier delivery performance to ensure materials are delivered according to agreed lead times.
• Coordinate with Planning, Production, Warehouse, Logistics, and suppliers to ensure uninterrupted material supply.
• Arrange alternative logistics solutions when required to minimise operational disruptions.
• Ensure OEM and trading products are delivered according to customer and business requirements.

7. Cross-Functional Collaboration

• Partner closely with Operations, Planning, Production, QA, R&D, Finance, Logistics, and other stakeholders to support business objectives.
• Provide procurement expertise, material costing, and sourcing support for new product development and operational requirements.
• Support cross-functional initiatives to improve procurement efficiency and supply chain performance.

8. Documentation & Reporting

• Ensure accurate maintenance of procurement records, supplier agreements, contracts, purchase orders, and procurement documentation.
• Oversee invoice verification and coordinate with the Finance Department to ensure timely payment processing.
• Prepare and present procurement reports, including supplier performance, procurement KPIs, spend analysis, cost savings, and procurement performance for Management review.

9. Team Leadership & Continuous Improvement

• Lead, coach, and develop the Purchasing team to achieve departmental objectives and enhance professional competencies.
• Allocate work, monitor team performance, and support employee development through coaching and performance management.
• Drive procurement process improvements, digitalisation initiatives, ERP enhancements, and operational excellence projects.
• Foster a culture of continuous improvement, accountability, and collaboration within the Purchasing function.

Job Requirements

Mandatory : Relevant purchasing and procurement experience in the Food Manufacturing (FMCG) industry.

• Bachelor's Degree in Supply Chain Management, Business Administration, Commerce, Economics, or a related field.
• Minimum 5 years of relevant experience in purchasing, sourcing, and procurement.
• Minimum experience in directly managing a team of 5 or more employees is required.
• Strong analytical, cost optimization, negotiation, and problem-solving skills with the ability to make sound business decisions.
• Independent, resourceful, and able to thrive in a fast-paced environment.
• Proficient in Microsoft Office and ERP systems (Oracle experience is an advantage).