Assistant Manager / Manager - Document Controller

Dhaya Maju Infrastructure; Petaling Jaya; On-site; MYR 120,000 - 180,000; Full time

Job summary

Jora Malaysia seeks a seasoned Document Control Manager to lead the control of all project documents for the KVDT2 lifecycle, ensuring proper registration, review, distribution, archiving, and retrieval in line with procedures and QMS/ISO standards.

The role requires 8–12 years in document management with at least 5 years in a supervisory capacity, preferably within railway, infrastructure, or civil construction projects.

Qualifications

• Degree in Document Management, Engineering, Construction, Project Management, Business Administration, or related field.
• 8–12 years of relevant experience with at least 5 years in supervisory/managerial roles.
• Experience in major railway, infrastructure, transportation, civil engineering, or construction projects preferred.

Responsibilities

• Manage the overall project Document Control System and Master Document Register.
• Control technical documents, engineering drawings, specifications, method statements, RFIs, technical submissions, and project correspondence.
• Manage document numbering, revision control, transmittals, distribution, approval status, and document workflows.
• Maintain accurate registers for drawings, correspondence, RFIs, NCRs, site records, testing & commissioning documents, and handover documents.
• Administer the Electronic Document Management System (EDMS)/Common Data Environment (CDE).
• Ensure project teams have access to the latest approved and controlled documents.
• Monitor outstanding and overdue submissions, reviews, approvals, and responses.
• Support project audits and ensure compliance with document control procedures, QMS/ISO requirements, and contractual requirements.
• Coordinate compilation of as-built drawings, O&M manuals, testing records, certificates, and final project handover documentation.
• Prepare document control reports, dashboards, and KPIs for Project Management.
• Coordinate closely with the Client, Consultant, Contractors, Engineers, Construction Team, QA/QC, Commercial, Planning, Procurement, and Testing & Commissioning teams.

Skills

Document control

Project management

Coordination with stakeholders

Leadership

Education

Degree in Document Management

Degree in Engineering

Degree in Construction

Degree in Project Management

Degree in Business Administration

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Responsible for managing and controlling all project documents, drawings, technical submissions, correspondence, records, and project information throughout the KVDT2 project lifecycle. The role ensures that documents are properly registered, reviewed, approved, distributed, revised, archived, and readily retrievable in accordance with project procedures, contractual requirements, and quality management standards.

Role Summary

Responsible for managing and controlling all project documents, drawings, technical submissions, correspondence, records, and project information throughout the KVDT2 project lifecycle. The role ensures that documents are properly registered, reviewed, approved, distributed, revised, archived, and readily retrievable in accordance with project procedures, contractual requirements, and quality management standards.

Key Responsibilities

• Manage the overall project Document Control System and Master Document Register.

• Control technical documents, engineering drawings, specifications, method statements, RFIs, technical submissions, and project correspondence.

• Manage document numbering, revision control, transmittals, distribution, approval status, and document workflows.

• Maintain accurate registers for drawings, correspondence, RFIs, NCRs, site records, testing & commissioning documents, and handover documents.

• Administer the Electronic Document Management System (EDMS)/Common Data Environment (CDE).

• Ensure project teams have access to the latest approved and controlled documents.

• Monitor outstanding and overdue submissions, reviews, approvals, and responses.

• Support project audits and ensure compliance with document control procedures, QMS/ISO requirements, and contractual requirements.

• Coordinate compilation of as-built drawings, O&M manuals, testing records, certificates, and final project handover documentation.

• Prepare document control reports, dashboards, and KPIs for Project Management.

• Coordinate closely with the Client, Consultant, Contractors, Engineers, Construction Team, QA/QC, Commercial, Planning, Procurement, and Testing & Commissioning teams.

Qualifications & Experience

• Degree in Document Management, Engineering, Construction, Project Management, Business Administration, or related field.

• Approximately 8–12 years’ relevant experience, including at least 5 years in a supervisory/managerial role.

• Experience in major railway, infrastructure, transportation, civil engineering, or construction projects preferred.