Assistant Manager / Manager - Document Controller

Dhaya Maju Infrastructure (Asia) Sdn Berhad; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

Dhaya Maju Infrastructure (Asia) Sdn Berhad is seeking an experienced Document Controller to oversee the project document control system for major infrastructure initiatives in Malaysia. The role ensures proper registration, reviews, approvals, distribution, revision, and archiving of all project documents in line with QMS/ISO standards.

The ideal candidate holds a degree in a related field and brings 8–12 years of document management experience, including at least 5 years in a supervisory

Qualifications

• Degree required in a relevant field and 8–12 years of experience in document control or project documentation management.
• Minimum 5 years in a supervisory/managerial role on large-scale railway, infrastructure or civil construction projects.

Responsibilities

• Manage the Project Document Control System and Master Document Register.
• Control technical documents, drawings, specifications, method statements, RFIs, and project correspondence.
• Administer EDMS/CDE and ensure latest approved documents are accessible.
• Prepare document control reports, dashboards, and KPIs for Project Management.
• Coordinate with Client, Consultant, Contractors, Engineers, QA/QC, Planning, Procurement, and Testing teams.

Skills

Document control

EDMS/CDE

QMS/ISO compliance

Attention to detail

Cross-functional coordination

Education

Degree in Document Management, Engineering, Construction, Project Management, Business Administration, or related field

Tools

EDMS

CDE

ISO standards

Job description

Responsible for managing and controlling all project documents, drawings, technical submissions, correspondence, records, and project information throughout the KVDT2 project lifecycle. The role ensures that documents are properly registered, reviewed, approved, distributed, revised, archived, and readily retrievable in accordance with project procedures, contractual requirements, and quality management standards.

Key Responsibilities

Manage the overall project Document Control System and Master Document Register.

Control technical documents, engineering drawings, specifications, method statements, RFIs, technical submissions, and project correspondence.

Manage document numbering, revision control, transmittals, distribution, approval status, and document workflows.

Maintain accurate registers for drawings, correspondence, RFIs, NCRs, site records, testing & commissioning documents, and handover documents.

Administer the Electronic Document Management System (EDMS)/Common Data Environment (CDE).

Ensure project teams have access to the latest approved and controlled documents.

Monitor outstanding and overdue submissions, reviews, approvals, and responses.

Support project audits and ensure compliance with document control procedures, QMS/ISO requirements, and contractual requirements.

Coordinate compilation of as-built drawings, O&M manuals, testing records, certificates, and final project handover documentation.

Prepare document control reports, dashboards, and KPIs for Project Management.

Coordinate closely with the Client, Consultant, Contractors, Engineers, Construction Team, QA/QC, Commercial, Planning, Procurement, and Testing & Commissioning teams.

Qualifications & Experience

Degree in Document Management, Engineering, Construction, Project Management, Business Administration, or related field.

Approximately 8–12 years’ relevant experience, including at least 5 years in a supervisory/managerial role.

Experience in major railway, infrastructure, transportation, civil engineering, or construction projects preferred.

Dhaya Maju Infrastructure (Asia) Sdn. Berhad proudly celebrates its 28th anniversary since its inception in 1996. Holding the esteemed “PKK Class A” Bumiputera and CIDB G7 Contractor status, our commitment revolves around delivering exceptional contract and construction management services. We dedicate ourselves to each project by deploying top-tier personnel, expertise,skills, and resources. Our dedication to excellence is underscored by our adherence to ISO MS 1722:2011, ISO 14001:2015, ISO 9001:2015 and ISO 45001:2018 standards, demonstrating our unwavering commitment to quality. As a testament to our capabilities, we currently hold PETRONAS SWEC licenses , into the energy sector.

Dhaya Maju Infrastructure (Asia) Sdn. Berhad proudly celebrates its 28th anniversary since its inception in 1996. Holding the esteemed “PKK Class A” Bumiputera and CIDB G7 Contractor status, our commitment revolves around delivering exceptional contract and construction management services. We dedicate ourselves to each project by deploying top-tier personnel, expertise,skills, and resources. Our dedication to excellence is underscored by our adherence to ISO MS 1722:2011, ISO 14001:2015, ISO 9001:2015 and ISO 45001:2018 standards, demonstrating our unwavering commitment to quality. As a testament to our capabilities, we currently hold PETRONAS SWEC licenses , into the energy sector.