Assistant Manager – General Affairs, HR & Accounting

Reeracoen Recruitment; Negeri Sembilan; On-site; MYR 60,000 - 90,000; Full time

Job summary

Jora Malaysia is seeking an experienced Assistant Manager (General Affairs, HR & Administration) to lead GA, HR and administrative functions at our Malaysian subsidiary, serving as a bridge to corporate finance and accounting operations.

You will ensure operations comply with Malaysian regulations and global standards, manage licensing, expatriate visa processing, payroll oversight, employee relations, and health & safety compliance.

Responsibilities

• Oversee regulatory licensing and permits for logistics, warehousing and transport operations in Malaysia.
• Manage end-to-end expatriate visa processing via MYXpats/ESD and immigration portals.
• Supervise payroll data verification and statutory submissions (EPF/SOCSO/EIS).
• Coordinate HR operations: onboarding/offboarding, attendance, performance reviews, and leave management.
• Ensure OSHA-aligned health, safety and environmental compliance.
• Liaise with finance for cost allocation, budgeting, and vendor expense reviews.

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Job Summary

We are seeking a highly capable and versatile Assistant Manager (General Affairs, HR & Administration) to join a leading global logistics and supply chain solution provider at our Malaysian subsidiary. This role is designed for a strategic and operational leader who will directly oversee and harmonize our General Affairs (GA), Human Resources (HR), and administrative functions, while acting as a bridge to corporate finance and accounting operations.

As the Assistant Manager, you will play a pivotal role in ensuring that corporate operations run smoothly, remain strictly compliant with Malaysian regulatory frameworks, and align with global corporate standards. Your primary objective will be to manage complex corporate licensing, maintain regulatory approvals, manage expatriate visa applications and renewals, and lead daily HR initiatives—from workforce administration and policy execution to labor compliance.

In this multi-faceted leadership role, you will be responsible for overseeing corporate licensing required for international logistics and transport operations, including customs broker licenses, transport permit maintenance, and company secretarial or statutory documentation. You will also manage complete visa processing lifecycles for expatriate management through ESD (Expatriate Services Division) and MDEC platforms. On the HR front, you will drive operational excellence in payroll oversight, employee relations, recruitment support, performance tracking, and health & safety compliance (OSHA).

Furthermore, having a strong foundation or working knowledge of basic accounting principles (such as accounts payable/receivable context, budgeting, and invoice verification) will allow you to effectively manage vendor contracts, review department expenditures, and facilitate smooth communication between General Affairs, HR, and the Corporate Finance team. If you thrive in a dynamic, cross-functional environment where your compliance expertise, operational drive, and leadership skills can make an immediate impact, we welcome your application.

Key Responsibilities

General Affairs & Corporate Licensing Management

• Oversee, apply for, and maintain all critical regulatory licenses and operational permits required for logistics, warehousing, and transport operations (including Customs Licenses, License Manufacturing Warehouse status, transport authority approvals, and local council permits).
• Ensure full compliance with all local statutory regulations, corporate governance standards, and government authority mandates in Malaysia.
• Oversee facility management, fleet/asset management, vendor contracts, office procurement, and tenancy agreements.

Expatriate & Immigration Operations

• Manage end-to-end visa and pass applications, renewals, and cancellations for expatriates and their dependents via MYXpats / ESD and immigration portals.
• Liaise directly with government agencies, legal consultants, and immigration officers to resolve pass-related issues efficiently.

Human Resource Management

• Oversee daily HR operations including employee onboarding/offboarding, attendance management, performance review coordination, and leave management.
• Ensure strict adherence to the Malaysian Employment Act 1955, Industrial Relations Act, and local labor legislation.
• Supervise payroll data verification, EPF/SOCSO/EIS statutory submissions, and employee benefits administration.
• Manage workplace safety, health policies, and environmental compliance in accordance with OSHA standards.

Administrative & Financial Coordination

• Review department operational expenses, verify vendor invoices, and support annual budget planning for GA and HR divisions.
• Act as the cross-functional liaison between General Affairs, HR, and the Finance/Accounting department for cost allocation, billing queries, and audit preparation.
• Lead continuous process improvement initiatives across administrative functions to boost organizational efficiency.