Administration Manager

AFS Manufacturing; Kulai; On-site; MYR 120,000 - 170,000; Full time

Job summary

Jora Malaysia in Malaysia is seeking an experienced Administration Manager to oversee daily office operations, HR, and facility functions, ensuring smooth business performance and compliance with local laws.

You will lead payroll, recruitment, onboarding, leave management, and staff welfare, while coordinating with finance, tax agents, and external auditors to keep records accurate and on time. Strong English and Bahasa Malaysia are essential.

Qualifications

• Diploma or Bachelor's degree in business administration, Management, Human Resource Management, or a related discipline.
• 8–10+ years of solid experience in office management, supply chain, and HR with knowledge of Malaysian Labour laws (Employment Act), EPF, SOCSO, and other statutory regulations.

Responsibilities

• Plan, lead, and direct daily office and administrative operations to ensure business continuity and efficiency
• Act as a trusted operational partner to directors and senior leadership—providing high-level administrative support, managing confidential executive matters, and keeping key business initiatives moving forward
• Manage the full HR spectrum, including recruitment, onboarding, employee relations, leave management, training and staff welfare
• Oversee monthly payroll administration, EPF/SOCSO/PCB submissions, and statutory compliance
• Handle expat and foreign worker immigration matters, work permits, and visa applications with relevant government departments
• Coordinate closely with finance team, external auditors, and tax agents to keep monthly accounts on track and ensure all annual financial and tax filings are submitted accurately and on time
• Monitor administrative expenditure, department budgets, and expense reimbursements
• Oversee import and export documentation, shipping clearances, and freight logistics coordination to ensure smooth, compliant cargo movements
• Manage and maintain government duty exemptions, trade licenses, local council permits, and ministry compliance applications
• Salary will commensurate with experience

Skills

Multitasking

Organizational skills

Problem-solving

Confidentiality

Independence

Education

Diploma or Bachelor's degree in business administration, Management, Human Resource Management

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The Administration Manager is the operational backbone of the company, ensuring our day-to-day business, HR, and facility operations run smoothly and efficiently. The position will oversee office management, financial coordination, policy enforcement, and employee welfare.

Key responsibilities

Plan, lead, and direct daily office and administrative operations to ensure business continuity and efficiency

Act as a trusted operational partner to directors and senior leadership—providing high-level administrative support, managing confidential executive matters, and keeping key business initiatives moving forward

Manage the full HR spectrum, including recruitment, onboarding, employee relations, leave management, training and staff welfare

Oversee monthly payroll administration, EPF/SOCSO/PCB submissions, and statutory compliance

Handle expat and foreign worker immigration matters, work permits, and visa applications with relevant government departments

Coordinate closely with finance team, external auditors, and tax agents to keep monthly accounts on track and ensure all annual financial and tax filings are submitted accurately and on time

Monitor administrative expenditure, department budgets, and expense reimbursements

Oversee import and export documentation, shipping clearances, and freight logistics coordination to ensure smooth, compliant cargo movements

Manage and maintain government duty exemptions, trade licenses, local council permits, and ministry compliance applications

About you

Diploma or Bachelor's degree in business administration, Management, Human Resource Management, or a related discipline

Minimum 8–10+ years of solid experience in office management, supply chain, and HR with strong working knowledge of Malaysian Labour laws (Employment Act), EPF, SOCSO, and other statutory regulations, along with practical understanding of local council and government agency compliance

Familiarity with Malaysian import/export clearance workflows and government duty exemption schemes with prior experience managing LMW compliance and customs reporting is highly desirable

Multi-tasker with excellent organizational and problem-solving skills; ability to work independently and exercise high confidentiality

Proficient in English and Bahasa Malaysia (both written and spoken)

Salary will commensurate with experience