Senior Executive - Corporate Affairs

Armstrong Auto Parts Sdn Bhd; Seberang Perai; On-site; MYR 84,000 - 132,000; Full time

Job summary

Armstrong Auto Parts Sdn Bhd is seeking a Corporate Affairs Executive to assist the Head of Department in coordinating risk management, internal audit, compliance, governance, contract administration, ESG and sustainability reporting, KPI data handling and policy development.

The role requires a degree in a related field and at least 5 years of relevant experience, with strong communication and stakeholder management skills.

Qualifications

• Degree required in one of the following: Communications, Business, Social Science or Law
• Minimum 5 years of relevant corporate affairs experience
• Strong interpersonal and stakeholder management skills
• Good working knowledge of risk management, internal audit, compliance, governance, contract administration, ESG and policy
• Ability to review information, identify gaps and follow up on actions
• Strong analytical and reporting skills, including KPI tracking and dashboard updates

Responsibilities

• Assist in identifying and monitoring operational, compliance, governance and sustainability risks
• Maintain and update risk registers, track mitigation plans and follow up on agreed actions
• Conduct routine internal audit and compliance checks against policies and regulations
• Assist in preparing audit plans, schedules, gap analyses, working papers, reports and follow up actions
• Coordinate with departments to ensure corrective and preventive actions are implemented and closed
• Assist in drafting, reviewing, maintaining, and administering contracts and related records
• Monitor contractual obligations, validity periods and renewal dates for compliance
• Support ESG and sustainability data collection, validation and reporting
• Collect, validate and maintain KPI data across departments
• Coordinate with HODs to draft, review and maintain company policies and SOPs

Skills

Risk management

Internal audit

Governance

Compliance

Corporate affairs

Contract administration

ESG

Sustainability

KPI tracking

Data analysis

Power BI

Microsoft Office

Education

Degree in Communications

Degree in Business

Degree in Social Science

Degree in Law

Tools

Power BI

Microsoft Office

Job description

Support the Head of Department in coordinating and executing Corporate Affairs activities covering risk management, internal audit, compliance, corporate governance, contract and legal support, ESG and sustainability, CSR and employee engagement, KPI monitoring and policy development. The role is responsible for preparing accurate reports and analyses, maintaining proper documentation, following up on agreed actions and coordinating with internal departments and external stakeholders to support management decision making and the company's governance and compliance objectives.

Key responsibilities

• Assist in identifying and monitoring operational, compliance, governance and sustainability risks.
• Maintain and update risk registers, track mitigation plans and follow up on agreed actions and timelines.
• Conduct routine internal audit and compliance checks against company policies, procedures and existing regulations.
• Assist in preparing audit plans, schedules, gap analyses, working papers, reports and follow up actions.
• Coordinate with relevant departments to ensure corrective and preventive actions are implemented and closed.
• Assist in drafting, reviewing, maintaining, and administering company contracts, agreements, declarations and related records.
• Monitor contractual obligations, validity periods, renewal dates and action timelines to ensure timely compliance.
• Support the collection, validation, organization and reporting of ESG and sustainability data.
• Collect, validate, consolidate and maintain KPI data from relevant departments.
• Coordinate with HODs and process owners to draft, review, update and maintain company policies and SOPs.

About you

Degree in Communications, Business, Social Science, Law or another related discipline.

5 years of relevant experience, preferably in Corporate Affairs, governance, internal audit, compliance, risk management, legal or contract administration, ESG, sustainability or a related corporate function.

Strong interpersonal communication and stakeholder management skills with proven ability to build and sustain relationships.

Good working knowledge of risk management, internal audit, compliance, corporate governance, contract administration, ESG, sustainability and policy requirements.

Able to review information, identify gaps, follow up on action items and highlight issues requiring further attention.

Good analytical and reporting skills, including KPI tracking, basic trend analysis, dashboard updates and preparation of management reports.

Able to prepare and review business documents such as policies, SOPs, reports, correspondence and basic contract or legal documentation.

Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint, with good record keeping and document control practices.

Basic to intermediate knowledge of Power BI for data presentation, dashboard updates and performance monitoring.

Armstrong Auto Parts Sdn Bhd was established in 1978 to supply components for locally assembled Honda motorcycles. The company has since then growth and expanded its activities to supply parts to other motor vehicle assemblers and also non motor customers. As a member of the Armstrong Group of Companies, we supply quality products to our customers who are some of the world's automotive leaders. In line with our expansion plans, we are seeking talented and committed individuals to join us in our quest to be the Supplier of Choice for the automotive and engineering companies.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Corporate Affairs Executive?
• Which of the following types of qualifications do you have?
• How much notice are you required to give your current employer?
• Do you have Risk Reporting experience?