Assistant Manager / Executive – Human Resources (Hotel)

Private Advertiser; Kuala Lumpur; On-site; MYR 60,000 - 120,000; Full time

Job summary

The Private Advertiser in Kuala Lumpur is seeking an HR professional to support full-spectrum human resources functions within a hospitality environment. You will manage recruitment and onboarding, HR administration, payroll and attendance support, employee relations and welfare, training and development coordination, and compliance with hotel standards and Malaysian labour laws.

Main duties include sourcing and coordinating interviews, posting jobs, coordinating onboarding, maintaining HRIS

Qualifications

• Minimum 3 years of HR experience, preferably within hospitality or hotel industry.
• Hospitality/Hotel background with exposure to F&B operations.
• Hands-on experience in recruitment, payroll, C&B, employee relations, training, performance management and HR administration.
• Familiar with Malaysian employment laws and statutory requirements (EPF, SOCSO, EIS, PCB).
• Experience handling F&B staffing, shift-based employees, casual/part-time and foreign workers an advantage.
• Good communication and interpersonal skills, able to work with Operations and F&B teams.
• Independent, organized, proactive, and able to work in fast-paced hotel environment.
• Proficient in HR systems and Microsoft Office, especially Excel.

Responsibilities

• Assist in sourcing, screening, and coordinating interviews for prospective candidates.
• Prepare job postings and ensure timely updates across recruitment platforms.
• Coordinate onboarding arrangements including documentation, orientation sessions, and issuance of uniforms/ID.
• Maintain up-to-date HRIS data and employee files.
• Prepare employment letters, memo, and other HR documents.
• Manage leave administration and attendance data, ensure accuracy for payroll.
• Verify attendance records, leave, overtime, and allowances before payroll processing.
• Provide frontline support for employee inquiries on policies and benefits.
• Assist in arranging training sessions, materials, and attendance coordination.
• Ensure HR practices adhere to hotel standards and Malaysian labour laws.

Skills

Recruitment and onboarding

Payroll processing

Employee relations

HR administration

Training coordination

Compliance with labour laws

HRIS data management

Microsoft Excel

Communication skills

Tools

HRIS

MS Office Suite

Payroll software

Job description

This is an HR role supporting full-spectrum human resources functions within a hospitality environment. You will manage recruitment and onboarding, HR administration, payroll and attendance support, employee relations and welfare, training and development coordination, and compliance with hotel standards and Malaysian labour laws.

Main Duties

Assist in sourcing, screening, and coordinating interviews for prospective candidates

Prepare job postings and ensure timely updates across recruitment platforms

Coordinate onboarding arrangements including documentation, orientation sessions, and issuance of uniforms/ID

Maintain up-to-date and accurate employee personnel files, HRIS data, and documentation

Prepare employment letters, confirmation letters, memos, and other HR-related documents

Manage leave administration and ensure attendance data is updated accurately

Verify attendance records, leave applications, overtime claims, and allowances before payroll processing

Provide frontline support for employee inquiries on HR policies, procedures, and benefits

Assist in arranging training sessions, preparing materials, and coordinating attendance

Ensure HR practices adhere to hotel standards and Malaysian labour laws

Requirements

Minimum 3 years of HR experience, preferably within the hospitality or hotel industry

Hospitality / Hotel background is a must, with good exposure to F&B operations

Strong understanding and hands-on experience in full-spectrum HR functions, including recruitment, payroll, C&B, employee relations, training, performance management and HR administration

Familiar with Malaysian employment laws and statutory requirements, including EPF, SOCSO, EIS and PCB

Experience handling F&B staffing, shift-based employees, casual/part-time workers and foreign workers will be an added advantage

Good communication and interpersonal skills, with the ability to work closely with Operations and F&B teams

Independent, organised, proactive and able to work in a fast-paced hotel environment

Good knowledge of HR systems and Microsoft Office, particularly Excel

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