Assistant Manager Administrative

Rafulin Holdings Sdn Bhd; Kuala Lumpur; On-site; MYR 180,000 - 360,000; Full time

Job summary

Rafulin Holdings Sdn Bhd is seeking a seasoned Administration leader to oversee group wide administrative operations, including office management, procurement and asset governance. The role emphasizes cost control, supplier management and compliance to sustain service quality across the organisation.

The candidate will manage budgets, monitor expenditure, and ensure continuity of operations with robust controls and coordination with various stakeholders across functions.

Qualifications

• Degree in Corporate Administration, Business Administration or equivalent.
• 6–8 years of relevant Administration experience.
• Experience with ERP systems; SAP 4Hana/SAP Ariba is a plus.
• Proven procurement, documentation and compliance capabilities.

Responsibilities

• Lead day-to-day administrative and office operations.
• Establish and monitor administrative processes, controls and service standards.
• Review and improve administrative processes to boost efficiency.
• Oversee procurement activities and vendor management with cost control.
• Evaluate vendor performance and negotiate commercial terms.
• Review procurement and payment documentation before approval.
• Develop and monitor the annual Administration budget.
• Analyse costs and implement cost optimisation while maintaining service levels.
• Provide management with expenditure and operational reports.
• Maintain governance records and audit readiness.
• Coordinate corporate events and internal logistics.
• Set and monitor service delivery standards for Administration.

Skills

ERP systems experience

Vendor management

Budgeting / cost control

Facilities management

Education

Degree in Corporate Administration, Business Administration, or equivalent

Tools

SAP 4Hana

SAP Ariba

Job description

To oversee and optimise the Group’s administrative operations, including office management, procurement, assets, fleet, vendors and administrative expenditure, ensuring effective service delivery, cost efficiency, proper controls and operational continuity.

Job Responsibilities:

A. Administration & Office Management

• Lead and oversee day-to-day administrative and office operations, ensuring efficient and timely support to business functions.
• Establish and monitor administrative processes, controls and service standards, ensuring consistent and efficient delivery.
• Review and improve administrative processes, service standards and controls to enhance operational efficiency.
• Oversee administrative procurement activities and vendor management, ensuring compliance, cost effectiveness and service quality.
• Evaluate vendor performance and negotiate commercial terms and service arrangements within the approved authority.
• Review administrative procurement and payment documentation, including PR1, PR2, AME and PVF, before further approval or processing.

C. Budget & Cost Management

• Develop and monitor the annual Administration budget and manage expenditure within approved limits.
• Analyse administrative costs and implement cost optimisation initiatives while maintaining required service standards.
• Provide Management with periodic expenditure, utilisation and operational reports.

D. Governance & Records Management

• Establish and maintain effective administrative records, documentation and control systems to support governance and audit readiness.
• Monitor compliance with applicable administrative policies, procedures and internal controls.
• Address administrative control gaps and ensure appropriate corrective actions and follow-through.

E. Corporate Services & Events

• Oversee administrative and logistical requirements for corporate events, meetings, functions and other organisational activities.
• Coordinate with internal stakeholders and external service providers to ensure timely and effective delivery.
• Set and monitor service delivery standards and priorities for the Administration function.

Job Requirements:

• Degree in Corporate Administration, Business Administration, or equivalent.
• Minimum 6-8 years’ relevant experience in Administration
• Has experience in ERP systems, eg: SAP 4Hana/ SAP Ariba is an advantage
• Coordinate administrative operations including facilities, assets, and vendor services.
• Apply procurement, documentation, and compliance requirements.
• Support workplace safety, operational continuity, and corporate activities.