Head of Group Procurement & Admin

Kenanga Group; Kuala Lumpur; On-site; MYR 180,000 - 280,000; Full time

Job summary

Kenanga Group in Kuala Lumpur seeks a senior leader to head Group Procurement, Facilities Management and Administration, and governance functions. You will shape strategic sourcing, contract negotiations, and supplier relationships while ensuring safety compliance and policy adherence.

You will coach and develop teams, manage budgets, and drive cost-saving initiatives across the group, coordinating with boards and external partners to optimize value and performance.

Qualifications

• Bachelor's degree or higher in a relevant field with strong procurement exposure.
• Experience in procurement, sourcing, and vendor contract management.
• Knowledge of facilities management and workplace safety requirements.
• Understanding of regulatory governance and policy development.
• Proven ability to drive cost savings and ensure value delivery.
• Leadership experience in managing groups and developing teams.

Responsibilities

• Lead procurement management including strategy, supplier sourcing, contract negotiation and risk management.
• Oversee facilities management and administration, vendor services, and safety compliance.
• Review and update policies, procedures, and outsourcing plans for governance.
• Deliver projects on time and within budget with proper resource management.
• Ensure licenses, permits, fire safety, and occupational safety compliance.
• Coach and develop team members, monitor performance and learning initiatives.
• Drive OPEX reduction initiatives and monitor supplier performance.

Skills

Procurement

Sourcing

Vendor management

Contract negotiation

Facilities management

Education

Bachelor's degree

Finance

Administration

Project management

Property management

Job description

To lead the Group Procurement function through the development and implementation of strategic sourcing, procurement, contracting, and supply management strategies to ensure optimum value for the organization. The role is responsible for ensuring compliance with internal policies and regulatory requirements while also leading Facilities Management and Administration functions, including office administration, building maintenance, and workplace safety management.

Key Responsibilities

1. Procurement Management

• Develop and implement procurement strategies to optimize cost savings and operational efficiency.
• Manage supplier sourcing, evaluation, contract negotiation, and vendor performance.
• Ensure procurement activities comply with internal policies and regulatory requirements.
• Manage procurement risks, contracts, supplier relationships, and supply chain effectiveness.
• Drive continuous improvement and compliance within procurement operations.

2. Facilities Management & Administration

• Oversee day-to-day office administration operations.
• Manage facilities maintenance and vendor services.
• Coordinate office and branch renovation projects.
• Ensure compliance with fire safety and workplace safety requirements.

3. Policy & Regulatory Compliance

• Review and update Procurement Policies and Procedures annually.
• Ensure procurement practices comply with applicable regulations and internal governance requirements.
• Prepare and update the Group's annual outsourcing plan for management and Board reporting.
• Drive operational expenditure (OPEX) reduction initiatives.
• Conduct annual pricing and contract reviews.

5. Project Management

• Ensure projects are delivered within agreed timelines and budgets.
• Monitor project execution and resource utilization.

6. Office Health & Safety

• Ensure timely renewal of all licenses, certificates, permits, and statutory approvals.
• Maintain compliance with fire certification and occupational safety requirements.
• Review Emergency Response Team structure and readiness. [Head of Gr...nt & Admin | PDF]

7. People Management & Development

• Coach, mentor, and develop team members.
• Monitor staff performance and development plans.
• Support talent development and training initiatives.

Qualifications

Education

• Bachelor's Degree, Professional Qualification, or Postgraduate Degree.
• Preferred disciplines:
• Finance
• Administration
• Project Management
• Property Management

Experience

• Building maintenance and facilities management.
• Property management and tenancy matters.
• Procurement and supply chain management.
• Contract negotiation and legal matters.
• Insurance and claims management.

Knowledge & Skills

• Procurement and sourcing expertise.
• Supply chain management knowledge.
• Contract management and vendor negotiation.
• Facilities and administration management.