Assistant- Leasing Manager

Bookxcess Sdn. Bhd.; Shah Alam; On-site; MYR 60,000 - 90,000; Full time

Job summary

Bookxcess Sdn. Bhd. in Selangor (Shah Alam) is seeking a seasoned leasing and property development professional to manage end-to-end leasing for store openings and related activities.

You will engage landlords, tenants, architects and internal teams to deliver projects on time and within budget, while optimizing rental income and maintaining accurate lease records. You will also lead subtenant leasing, development partnerships, and CAPEX-aligned refurbishment programs to support growth across

Responsibilities

• Source, evaluate and secure strategic retail locations for new store openings.
• Develop and manage the Company’s subtenant leasing portfolio, negotiating terms and coordinating end-to-end leasing.
• Coordinate with landlords, architects, consultants, contractors and internal teams for store development and fit-out.
• Develop basic understanding of building systems, maintenance obligations and asset management.
• Identify expansion opportunities and build relationships with retailers, developers and property owners.
• Maintain lease records, execute tenancy documents, monitor expiries and assist budgeting.

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Source, evaluate, and secure strategic retail locations for new store openings.
• Conduct market research, catchment analysis, competitor benchmarking, and financial feasibility studies.
• Negotiate commercial terms with landlords, including rental rates, lease tenure, rent‑free periods, CAPEX contributions, fit‑out periods, marketing support, service charges, and renewal options.
• Prepare leasing proposals, business cases, and financial evaluations for management approval.
• Manage lease renewals, relocations, assignments, and exit negotiations.
• Build and maintain strong relationships with landlords, developers, and property consultants.

B. Subtenant Leasing

• Develop and manage the Company’s subtenant leasing portfolio.
• Source and secure complementary brands including cafés, lifestyle retailers, stationery, education, wellness, and specialty operators.
• Negotiate tenancy terms, rental structures, revenue‑sharing agreements, and operational requirements.
• Manage the end‑to‑end leasing process from prospecting and negotiations to store opening and lease renewal.
• Monitor subtenant performance and occupancy to maximise rental income and enhance customer experience.

C. Project, Construction & Fit‑Out Coordination

• Coordinate with landlords, architects, consultants, contractors, and internal project teams throughout the store development process.
• Review landlord fit‑out guidelines, technical requirements, and submission timelines.
• Monitor design approvals, authority submissions, fit‑out progress, and handover schedules.
• Participate in site inspections and progress meetings to ensure projects are delivered on time and within budget.
• Coordinate store handovers and ensure all tenancy obligations are fulfilled before opening.
• Support CAPEX planning and monitor project expenditure against approved budgets.
• Identify construction or fit‑out risks and work with relevant stakeholders to resolve issues promptly.

D. Maintenance & Asset Management

• Develop a basic understanding of building systems, M&E services, fire safety requirements, and maintenance obligations affecting leased premises.
• Coordinate with landlords and internal maintenance teams on defects, warranty claims, reinstatement works, and repair matters.
• Monitor compliance with tenancy obligations relating to maintenance, reinstatement, and operational standards.
• Support planned refurbishment, relocation, and upgrading projects to minimise operational disruption.
• Ensure leased premises and subtenant spaces are maintained in accordance with company and landlord standards.

E. Business Development

• Identify expansion opportunities and new commercial partnerships.
• Build relationships with retailers, franchise operators, developers, and property owners.
• Conduct market intelligence on retail trends and emerging concepts.
• Identify opportunities to improve commercial returns through strategic leasing initiatives.

F. Lease Administration

• Maintain accurate lease records, tenancy databases, and critical lease dates.
• Coordinate the execution of Letters of Offer, Tenancy Agreements, and legal documentation.
• Monitor lease expiries, rent reviews, renewal options, and key contractual obligations.
• Prepare monthly leasing, occupancy, and rental reports.
• Analyse occupancy costs, rental commitments, and project returns.
• Prepare rental benchmarking and financial feasibility reports.
• Evaluate CAPEX investment against projected sales and profitability.
• Monitor rental income from subtenants and recommend revenue enhancement opportunities.
• Support annual budgeting and forecasting.