Assistant- Leasing Manager

Big Bad Wolf Books Sdn. Bhd.; Shah Alam; On-site; MYR 180,000 - 260,000; Full time

Job summary

Jora Malaysia is seeking a seasoned Leasing & Property Manager to lead mall and shoplot leasing, subtenant leasing, project coordination, and asset management. You will source strategic locations, conduct market analyses, and negotiate terms with landlords, while coordinating fit-outs and CAPEX requirements to ensure timely openings.

The role covers end-to-end lease administration, business development, and financial analysis to maximise rental income and asset performance across the portfolio.

Qualifications

• Bachelor's degree in a relevant discipline as stated.
• Minimum 3 years' experience in retail leasing or related property roles.
• Experience with landlord and subtenant leasing is advantageous.

Responsibilities

• A. Mall & Shoplot Leasing: source, evaluate, secure locations; conduct market research and financial feasibility; negotiate terms with landlords; prepare proposals and manage renewals.
• B. Subtenant Leasing: manage subtenant portfolio; source complementary brands; negotiate tenancy terms and revenue sharing; manage end-to-end leasing.
• C. Project, Construction & Fit-Out: coordinate with landlords, architects, contractors; review guidelines; monitor approvals and handover.
• D. Maintenance & Asset Management: understand building systems; coordinate repairs; ensure tenancy maintenance standards.
• E. Business Development: identify expansion opportunities and partnerships; analyze market trends.
• F. Lease Administration: maintain records; execute tenancy documents; monitor expiries and rent reviews.
• G. Financial & Commercial Analysis: analyze occupancy costs and returns; prepare benchmarking and CAPEX evaluation.

Skills

Retail leasing

Landlord negotiations

Subtenant leasing

Project coordination

Property development

Education

Bachelor's Degree in Business Administration, Real Estate, Property Management, Construction Management, Architecture, Quantity Surveying, Engineering, or a related discipline

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Bachelor's Degree in Business Administration, Real Estate, Property Management, Construction Management, Architecture, Quantity Surveying, Engineering, or a related discipline.
• Minimum 3 years' experience in retail leasing, commercial property, shopping mall leasing, project coordination, or property development.
• Experience in both landlord negotiations and subtenant leasing is an advantage.

Requirement

• Bachelor's Degree in Business Administration, Real Estate, Property Management, Construction Management, Architecture, Quantity Surveying, Engineering, or a related discipline.
• Minimum 3 years' experience in retail leasing, commercial property, shopping mall leasing, project coordination, or property development.
• Experience in both landlord negotiations and subtenant leasing is an advantage.

Responsibility

Key Responsibilities

A. Mall & Shoplot Leasing

• Source, evaluate, and secure strategic retail locations for new store openings.
• Conduct market research, catchment analysis, competitor benchmarking, and financial feasibility studies.
• Negotiate commercial terms with landlords, including rental rates, lease tenure, rent-free periods, CAPEX contributions, fit-out periods, marketing support, service charges, and renewal options.
• Prepare leasing proposals, business cases, and financial evaluations for management approval.
• Manage lease renewals, relocations, assignments, and exit negotiations.
• Build and maintain strong relationships with landlords, developers, and property consultants.

B. Subtenant Leasing

• Develop and manage the Company's subtenant leasing portfolio.
• Source and secure complementary brands including cafés, lifestyle retailers, stationery, education, wellness, and specialty operators.
• Negotiate tenancy terms, rental structures, revenue-sharing agreements, and operational requirements.
• Manage the end-to-end leasing process from prospecting and negotiations to store opening and lease renewal.
• Monitor subtenant performance and occupancy to maximise rental income and enhance customer experience.

C. Project, Construction & Fit-Out Coordination

• Coordinate with landlords, architects, consultants, contractors, and internal project teams throughout the store development process.
• Review landlord fit-out guidelines, technical requirements, and submission timelines.
• Monitor design approvals, authority submissions, fit-out progress, and handover schedules.
• Participate in site inspections and progress meetings to ensure projects are delivered on time and within budget.
• Coordinate store handovers and ensure all tenancy obligations are fulfilled before opening.
• Support CAPEX planning and monitor project expenditure against approved budgets.
• Identify construction or fit-out risks and work with relevant stakeholders to resolve issues promptly.

D. Maintenance & Asset Management

• Develop a basic understanding of building systems, M&E services, fire safety requirements, and maintenance obligations affecting leased premises.
• Coordinate with landlords and internal maintenance teams on defects, warranty claims, reinstatement works, and repair matters.
• Monitor compliance with tenancy obligations relating to maintenance, reinstatement, and operational standards.
• Support planned refurbishment, relocation, and upgrading projects to minimise operational disruption.
• Ensure leased premises and subtenant spaces are maintained in accordance with company and landlord standards.

E. Business Development

• Identify expansion opportunities and new commercial partnerships.
• Build relationships with retailers, franchise operators, developers, and property owners.
• Conduct market intelligence on retail trends and emerging concepts.
• Identify opportunities to improve commercial returns through strategic leasing initiatives.

F. Lease Administration

• Maintain accurate lease records, tenancy databases, and critical lease dates.
• Coordinate the execution of Letters of Offer, Tenancy Agreements, and legal documentation.
• Monitor lease expiries, rent reviews, renewal options, and key contractual obligations.
• Prepare monthly leasing, occupancy, and rental reports.

G. Financial & Commercial Analysis

• Analyse occupancy costs, rental commitments, and project returns.
• Prepare rental benchmarking and financial feasibility reports.
• Evaluate CAPEX investment against projected sales and profitability.
• Monitor rental income from subtenants and recommend revenue enhancement opportunities.
• Support annual budgeting and forecasting.