Assistant Executive, Accounts Payable

International University of Malaya-Wales Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 58,000; Full time

Job summary

Universiti Malaya-Wales (UM-Wales) is seeking an Assistant Executive, Accounts Payable for a full-time, on-site role. You will post invoices, prepare payment vouchers, and ensure timely, policy-compliant payments in line with financial controls.

The position also involves bank reconciliations, maintaining AP records, and supporting month-end closing. You will liaise with internal departments, external auditors, and procurement teams to resolve supplier issues and obtain management approvals.

Qualifications

• Bachelor's Degree or Diploma in Accounting (mandatory — other fields not considered)

Responsibilities

• Post invoices into the system
• Liaise with internal and external audit
• Process and execute payments
• Obtain payment approval from management
• Participate in month-end closing activities
• Prepare bank reconciliations
• Liaise with procurement on supplier status
• Update refund status in PLUTO system
• Prepare monthly payment listing

Education

Bachelor's Degree or Diploma in Accounting

Job description

Job Title:

Assistant Executive, Accounts Payable

Company Description:

Universiti Malaya-Wales (UM-Wales) is an MQA-accredited university founded upon the collaborative efforts of the Universiti Malaya (UM) and the University of Wales (UWTSD), UK. It seeks to bring together the finest academia over two different continents and leverages upon the best of both worlds. Universiti Malaya is a true Malaysian legacy, one that all of us clutch to our hearts with utmost pride. It has produced some of the most influential people of our nation and owns a rich history in the landscape of national progress as the first Malaysian university. The recent world rankings have seen the university ranked as 58th in the QS World University Rankings in year 2025/2026 University of Wales (UWTSD) was founded in the year 1893 by the Royal Charter in the United Kingdom. Throughout its proud journey as an institution, the University has stood the test of time and produced thousands of successful alumni, many of whom have been fundamental to the world as we know it. Till present the University remains as one of the most memorable game-changers for higher education in the United Kingdom. UM-Wales is one of the first universities in Malaysia to offer an educational package that is a true synergy of its strong academic forces in both Malaysia and the UK. With just one admission, our students can obtain two degrees via our unique Dual Award programme and study at three universities; UM-Wales, UM and our partner campus, the University of Wales Trinity Saint David (UWTSD). The one-of-a-kind Dual Award programme also paves the way for students to spend one semester at the UM and UWTSD. Our credit transfer mobility allows our students to pursue a 0+3, 1+2 or 2+1 arrangement with UWTSD and choose from six stunning campuses across the UK and Malaysia. The UM-Wales experience transforms students into lifelong learners with the knowledge, skills and confidence to conquer the world.

Job Description:

The Assistant Executive, Accounts Payable is a full-time, on-site role. This position is responsible for posting invoices, preparing payment vouchers, and ensuring payments are processed accurately, on time, and in line with company policies and financial controls. The role includes preparing bank reconciliations, maintaining up-to-date accounts payable records, and supporting month-end closing activities. The Assistant Executive will liaise with internal departments, external auditors, and procurement teams to resolve supplier-related issues, obtain payment approvals from management, and update refund statuses in the PLUTO system. The role also involves preparing monthly payment listings and supporting the broader finance team as needed.

Job Scope:

Post invoices into the system

Liaise with internal and external audit

Process and execute payments

Obtain payment approval from management

Participate in month-end closing activities

Prepare bank reconciliations

Liaise with procurement on supplier status

Update refund status in PLUTO system

Prepare monthly payment listing

Requirements:

Bachelor's Degree or Diploma in Accounting (mandatory — other fields not considered)

No experience required; fresh graduates welcome