Architecture Firm: Proactive Office Administrator

Marzuki Mahadi Architect; Johor Bahru; On-site; MYR 36,000 - 54,000; Full time

Job summary

Marzuki Mahadi Architect is seeking a responsible, organised Office Administrator to support daily operations of our architectural practice. You will manage admin tasks, coordinate with staff, and help maintain an efficient office environment.

The ideal candidate holds a Diploma/Degree in Business Administration or Office Management, with 2+ years of relevant experience and strong MS Office skills. Fluency in English and Bahasa Malaysia is required. Position is on-site in Malaysia.

Qualifications

• Diploma or degree in Business Administration or Office Management.
• 2 years of relevant administrative experience.
• Proficient in Microsoft Office (Word/Excel).
• Good command of English and Bahasa Malaysia.
• Strong organisational and time-management skills.
• Good communication and interpersonal skills.

Responsibilities

• Manage daily office administration, correspondence, filing, and documentation.
• Coordinate office supplies, equipment, maintenance, and external service providers.
• Assist with staff attendance, leave records, and general HR administration.
• Support recruitment, onboarding, and maintenance of employee records.
• Assist the project team with general administrative and documentation matters.
• Coordinate meetings, appointments, and office schedules when required.
• Handle incoming calls, emails, courier, and general office enquiries.
• Maintain an organised and professional office environment.

Skills

MS Office

Office administration

Communication

Time management

English

Bahasa Malaysia

Multitasking

Education

Diploma/degree in Business Administration or Office Management

Tools

MS Word

MS Excel

Job description

Marzuki Mahadi Architect is seeking a responsible, organised Office Administrator to support daily operations of our architectural practice. You will manage admin tasks, coordinate with staff, and help maintain an efficient office environment.

The ideal candidate holds a Diploma/Degree in Business Administration or Office Management, with 2+ years of relevant experience and strong MS Office skills. Fluency in English and Bahasa Malaysia is required. Position is on-site in Malaysia.