Office Admin

Marzuki Mahadi Architect; Johor Bahru; On-site; MYR 36,000 - 54,000; Full time

Job summary

Marzuki Mahadi Architect is seeking a responsible, organised Office Administrator to support daily operations of our architectural practice. You will manage admin tasks, coordinate with staff, and help maintain an efficient office environment.

The ideal candidate holds a Diploma/Degree in Business Administration or Office Management, with 2+ years of relevant experience and strong MS Office skills. Fluency in English and Bahasa Malaysia is required. Position is on-site in Malaysia.

Qualifications

• Diploma or degree in Business Administration or Office Management.
• 2 years of relevant administrative experience.
• Proficient in Microsoft Office (Word/Excel).
• Good command of English and Bahasa Malaysia.
• Strong organisational and time-management skills.
• Good communication and interpersonal skills.

Responsibilities

• Manage daily office administration, correspondence, filing, and documentation.
• Coordinate office supplies, equipment, maintenance, and external service providers.
• Assist with staff attendance, leave records, and general HR administration.
• Support recruitment, onboarding, and maintenance of employee records.
• Assist the project team with general administrative and documentation matters.
• Coordinate meetings, appointments, and office schedules when required.
• Handle incoming calls, emails, courier, and general office enquiries.
• Maintain an organised and professional office environment.

Skills

MS Office

Office administration

Communication

Time management

English

Bahasa Malaysia

Multitasking

Education

Diploma/degree in Business Administration or Office Management

Tools

MS Word

MS Excel

Job description

Marzuki Mahadi Architect is looking for a responsible, organised, and proactive Office Administrator to support the smooth day-to-day operation of our architectural practice.

This is a hands‑on role for someone who enjoys keeping things in order, coordinating with people, and making sure the office runs efficiently.

Key Responsibilities

• Manage daily office administration, correspondence, filing, and documentation.
• Coordinate office supplies, equipment, maintenance, and external service providers.
• Assist with staff attendance, leave records, and general HR administration.
• Support recruitment, on boarding, and maintenance of employee records.
• Assist the project team with general administrative and documentation matters.
• Coordinate meetings, appointments, and office schedules when required.
• Handle incoming calls, emails, courier, and general office enquiries.
• Maintain an organised and professional office environment.

Requirements

• Diploma / Degree in Business Administration, Office Management, or related field.
• Minimum 2 years of relevant administrative experience.
• Proficient in Microsoft Office, particularly Word and Excel.
• Good command of English and Bahasa Malaysia.
• Strong organisational and time-management skills.
• Good communication and interpersonal skills.
• Able to multitask and work independently.
• Responsible, reliable, and willing to learn.
• Experience in an architecture, engineering, consultancy, or construction firm is an advantage.

We Value

If you are someone who takes pride in keeping things organised and supporting a team effectively, we would like to hear from you.

Why join us?

We practice a vibrant & energetic office culture, idea sharing and knowledge transfer, and we believe in promoting and maintaining a happy and motivated team.

We are looking for young Graduate Architect and excited about what they do. As we continue to grow, we provide an environment of creativity, professional growth and opportunity to pursue ideas where sky is the limit.

We have 1 or 2 vacancies for those with some experience/freshman looking for permanent job. We are an ISO 9001:2015 Quality Management System Certified Professional Architect Firm, with recently 3 major international award winning (Asia Pacific Property Award 2013-2014). Besides, we have a team of experienced technical personnel with expertise in commercial, residential, industrial and institutional projects.

Why join us?

We practice a vibrant & energetic office culture, idea sharing and knowledge transfer, and we believe in promoting and maintaining a happy and motivated team.

We are looking for young Graduate Architect and excited about what they do. As we continue to grow, we provide an environment of creativity, professional growth and opportunity to pursue ideas where sky is the limit.

We have 1 or 2 vacancies for those with some experience/freshman looking for permanent job. We are an ISO 9001:2015 Quality Management System Certified Professional Architect Firm, with recently 3 major international award winning (Asia Pacific Property Award 2013-2014). Besides, we have a team of experienced technical personnel with expertise in commercial, residential, industrial and institutional projects.

What can I earn as an Office Administrator