AP Specialist

Omya Asia Pacific Sdn Bhd; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Job summary

Omya Asia Pacific Sdn Bhd is seeking an Accounts Payable professional in Kuala Lumpur to manage payment processing, ensure on-time payments, and support cash flow.

You will reconcile transactions, assist month-end and year-end closings, maintain records, ensure compliance with internal controls, and drive process improvements while coordinating with vendors and internal teams.

Qualifications

• Degree in Accounting/Finance/Business-related course and/or partial completion of ACCA or other professional accounting qualification.
• 1 to 4 years of accounting experience.
• Attention to detail and ability to spot discrepancies.
• Ability to manage multiple payment deadlines efficiently.

Responsibilities

• Process payments according to agreed terms and ensure on-time payments.
• Prepare payment batches manually or via automated systems.
• Reconcile payment transactions with bank statements and accounting records.
• Assist in month-end and year-end closing activities, including journal entries.
• Maintain up-to-date records of AP transactions and file documentation.
• Ensure compliance with internal controls and local regulations.
• Identify and implement process improvements to streamline payments.
• Communicate with vendors and internal stakeholders to resolve issues.

Skills

Attention to Detail

Time Management

Communication Skills

Problem-Solving

Technical Proficiency

Knowledge of Financial Regulations

Teamwork

Education

Degree in Accounting/Finance/Business-related course

Partial completion of ACCA or other professional qualification

Tools

SAP

Esker

TM5

Autobank

Excel

Job description

Payment Processing:Process payments according to agreed-upon terms (e.g., Net 30, Net 60), ensuring that all payments are made on time to avoid late fees.Prepare payment batches, either manually or through automated systems, and initiate payments.Reconciling payment transactions with bank statement and accounting recordsAssisting in month end and year end closing activities, including journal entries and financial reporting.Cash Flow Management:Monitor the company's available cash flow to prioritize payments while maintaining sufficient liquidity for ongoing operations.Balance the timing of payments to optimize working capital.Communication:Communicate with internal and external stakeholder to resolves issues related payment.Record Keeping and Documentation:Maintain up-to-date records of all account payable transactions.File payment documentation accurately for easy retrieval and audit purposes.Compliance and Internal Controls:Ensure payments are made according to company policies and local regulations.Follow internal controls to prevent fraud and errors in the payment process.Process Improvement:Work with internal stakeholder to address and streamline time-consuming processes caused by upstream issues, aiming for efficient solutions.Solid line(s) toTeam Lead - P2PDotted line(s) ton/aNumber of direct reportsn/aNumber of total reportsn/aNumber of dotted line(s) reportsn/aPerformance MeasuresKPIs agreed in yearly MbO.Other requirementsGood command of both oral and written local language and English are required.Good command of both oral and written additional language is beneficial.Internal contactsOmya Service Centre (OSC) functionsICFExternal contactsAuditors and other service providersEducationDegree in Accounting/Finance/Business-related course and/or partial completion of ACCA or other professional accounting qualificationExperience1 to 4 years of accounting experienceKnowledge and skillsAttention to Detail: Ability to spot discrepancies and ensure payment accuracy.Time Management: Ability to prioritize and manage multiple payment deadlines efficiently.Communication Skills: Clear and effective communication with vendors and internal stakeholders.Problem-Solving: Address and resolve issues with payments.Technical Proficiency: Familiarity with accounting software (e.g., SAP, Esker, TM5, Autobank) and Excel.Knowledge of Financial Regulations: Understanding of internal controls, tax laws, and payment procedures.Teamwork: Ability to collaborate effectively within the AP team and across departments.