AP&AR Specialist (Shared Services)

AccountStaff; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

AccountStaff in Malaysia seeks an accounting professional to manage Accounts Payable, Accounts Receivable and general accounting tasks. The role emphasizes high-volume vendor invoice processing, matching, and expense handling, with ERP experience preferred.

The successful candidate will support month-end close, ensure policy compliance, and collaborate with internal stakeholders to resolve discrepancies and improve processes.

Qualifications

• Bachelor's degree or diploma in accounting/finance.
• 1–4 years of AP experience; AR exposure is a plus.
• Experience in Shared Services/GBS is advantageous.
• Strong understanding of reconcilations, month-end processes, and internal controls.

Responsibilities

• Process high-volume vendor invoices with verification, coding and approval workflow.
• Perform 2-way and 3-way matching of POs, goods receipts and invoices.
• Handle trade and non-trade supplier invoices and employee expenses.
• Prepare payment runs and reconcile vendor statements.
• Support AP/AR month-end closing and reporting activities.
• Maintain vendor master data and assist internal audits.

Skills

AP processing

Vendor management

Reconciliations

Stakeholder communication

Education

Bachelor's or Diploma in Accounting/Finance

Tools

SAP

Oracle

Xero

QuickBooks

Microsoft Excel

Job description

Our client is part of a renowned professional business service.

Accounts Payable (Primary Focus)

• Process high-volume vendor invoices accurately and efficiently, including invoice verification, coding, and approval workflow management.
• Perform 2-way and 3-way matching of purchase orders, goods receipts, and vendor invoices.
• Handle both trade and non-trade supplier invoices.
• Process employee expense claims and ensure compliance with internal policies and supporting documentation requirements.
• Prepare and execute payment runs in accordance with agreed payment schedules and approval requirements.
• Reconcile vendor statements and resolve invoice, payment, and reconciliation-related queries with suppliers and internal stakeholders.
• Maintain vendor master data, including vendor onboarding and bank account maintenance.
• Support month-end Accounts Payable closing activities and reporting requirements.

Accounts Receivable

• Prepare and issue customer invoices, debit notes, and credit notes accurately and in a timely manner.
• Perform sales reconciliations across multiple business units and business locations.
• Apply customer receipts and reconcile customer accounts.
• Monitor aging reports and investigate outstanding balances.
• Support collection activities and elevate unresolved issues where necessary.
• Work closely with operations teams to resolve billing and reconciliation discrepancies.
• Prepare collection status reports and Accounts Receivable schedules.

General Accounting

• Perform bank reconciliations and AP/AR subledger reconciliations.
• Prepare journal entries, accruals, and prepayments where required.
• Support month-end and year-end closing activities.
• Assist with internal and external audit requests by providing supporting schedules and documentation.
• Ensure compliance with internal controls, finance policies, and regulatory requirements.
• Participate in process improvement and automation initiatives to enhance operational efficiency and strengthen financial controls.
• Support ad-hoc finance projects and operational initiatives assigned by management.

Requirements

• Bachelor's Degree or Diploma in Accounting, Finance, or a related discipline.
• Candidates with 1–4 years of experience in Accounts Payable (AP) are highly preferred, while exposure to Accounts Receivable (AR) will be an added advantage.
• Prior experience in Shared Services, Global Business Services (GBS), or other high-volume transaction processing environments will be considered advantageous.
• Good understanding of accounting principles, reconciliations, and month-end processes.
• Tech-savvy and comfortable learning new accounting systems and digital tools, with experience using ERP or cloud-based accounting platforms (e.g., SAP, Oracle, Xero, QuickBooks, or similar systems).
• Strong proficiency in Microsoft Excel and the ability to work with large datasets, perform reconciliations, and generate reports efficiently.
• Strong attention to detail, with the ability to manage multiple priorities and deadlines effectively.
• Good communication and stakeholder management skills.
• Able to work independently as well as collaboratively within a team environment.