Advisor, HR Shared Services (12 months contract)

4050 Entegris Malaysia SDN Bhd; Kulim; On-site; MYR 39,000 - 61,000; Full time

Job summary

4050 Entegris Malaysia SDN Bhd seeks a detail-oriented Advisor, HR Shared Services for a 12-month contract based in Kulim, Kedah. You will support day-to-day HR operations, including time and attendance, benefits, records, and inquiries, ensuring accurate and timely service delivery.

Ideal candidates have a Bachelor's in HR or related field with 1–3 years in HR admin, and familiarity with Malaysia timekeeping. On-site role with occasional travel to Penang may be required.

Qualifications

• Bachelor's degree in HR, business administration or related field.
• 1–3 years in HR administration, operations or shared services.
• Experience with Malaysia time and attendance is a plus.
• Experience in a manufacturing environment preferred.

Responsibilities

• Support HR operational activities including time and attendance, benefits, and data upkeep.
• Monitor attendance, leaves, overtime, shifts and related workforce data.
• Ensure timely HR data updates for payroll and reporting.
• Serve as key contact for employee inquiries and admin support.
• Maintain accurate employee records with confidentiality and audits.
• Prepare reports, validate data and conduct regular data integrity checks.
• Coordinate with stakeholders and vendors to support HR operations.
• Assist onboarding and lifecycle transactions within HR Shared Services.
• Participate in process improvements, testing and special projects.
• Ensure compliance with policies and statutory requirements.

Skills

Time & attendance

Benefits administration

Record maintenance

Microsoft Excel

HR operations

Education

Bachelor's Degree in Human Resources, Business Administration, or a related field

Job description

Job Title

Advisor, HR Shared Services (12 months contract)

Job Summary

We are seeking a detail-oriented administrator Advisor, Shared Services (12 months contract) to support day-to-day HR operational activities, including time and attendance administration, employee benefits support, record maintenance and employee inquiries. While part of the HR Shared Services team, this role is primarily based in Kulim to provide on-site support to employees and managers, ensuring efficient and accurate delivery of HR services.

Key Responsibilities

• Support HR operational activities, including time and attendance administration, employee benefits support, record maintenance and employee inquiries.


• Monitor and maintain employee attendance records, leave transactions, overtime, shift schedules and related workforce data.


• Ensure timely and accurate HR data updates to support payroll processing and reporting requirements.


• Serve as a point of contact for employee inquiries and provide administrative support on HR-related matters.


• Maintain employee records and ensure data accuracy, completeness and confidentiality.


• Prepare reports, validate data, and perform regular audits to ensure data integrity.


• Coordinate with internal stakeholders and external vendors to support HR operations and employee programs.


• Support onboarding, employee lifecycle transactions and other HR shared services activities.


• Assist with process improvement initiatives, system testing and special projects as assigned.


• Ensure compliance with company policies, procedures and statutory requirements.

Requirements

• Education & Experience Bachelor's Degree in Human Resources, Business Administration, or a related field.


• Minimum 1-3 years of experience in HR administration, HR operations, shared services, payroll support, or a related area.


• Experience in Malaysia time and attendance administration is an added advantage.


• Experience supporting employees in a manufacturing environment is preferred.

Skills & Competencies

• Strong attention to detail and accuracy.


• Good organizational and administrative skills.


• Strong communication and interpersonal skills.


• Proficient in Microsoft Office applications, particularly Excel.


• Ability to handle confidential employee information with discretion.

Work Arrangement

• Contract Duration: 1 Year


• Work Location: Kulim, Kedah


• Required to work on-site in Kulim


• Occasional travel to the Penang office may be required

Preferred Qualifications

• Experience with Workforce Management (WFM), timekeeping, or attendance systems.


• Exposure to HR shared services, payroll support, employee benefits administration, or HR operations processes.


• Familiarity with Malaysian employment practices and statutory requirements.

Company Culture

At Entegris, we want you to be part of our culture, which values your unique talents, skills, and experiences. We believe what we do is as important as how we do it. People at our company bring their true selves to work, and are appreciated not only for what they do, but for who they are. This plus the technical complexity of our products and solutions means you can be sure your work is both challenging and changing the world for the better. Learn more about why people enjoy working at Entegris.