Administrator Payroll Services

GEA Westfalia Separator (Malaysia) Sdn Bhd; Kuala Lumpur; On-site; MYR 45,000 - 80,000; Full time

Benefits offered by this job

Group insurance

Career development programs

Wellbeing initiatives

Job summary

GEA Westfalia Separator (Malaysia) Sdn Bhd is seeking an Administrator Payroll Services to join our Kuala Lumpur team on a full-time basis. You will support payroll operations, ensure statutory compliance, and provide excellent service to our workforce.

The role requires experience in payroll administration and strong knowledge of Malaysian payroll regulations. You will liaise with internal teams and external authorities to ensure accurate compensation and timely filings.

Qualifications

• Experience in payroll administration in a manufacturing/tech context is a plus.
• Strong knowledge of Malaysian payroll laws including EPF, SOCSO, PCB.
• Proficiency with payroll software and MS Excel for data management and reporting.

Responsibilities

• Process monthly payroll for all employees with accurate calculations and deductions.
• Maintain payroll records and employee databases ensuring regulatory compliance.
• Calculate and administer EPF, SOCSO, PCB and PCB deductions.

Skills

Payroll processing

Payroll software

Education

Diploma or higher in Accounting, HR, BA

Tools

Payroll software

Job description

About us

GEA Westfalia Separator (Malaysia) Sdn Bhd is a leading global provider of specialised separation and process technology. We are committed to delivering innovative solutions that drive efficiency and excellence across diverse industries. Our team in Kuala Lumpur is dedicated to supporting our operations with world-class administrative and financial services, ensuring our organisation runs seamlessly. We pride ourselves on fostering a collaborative workplace culture where every team member contributes to our continued success.

About the role

We are seeking an Administrator Payroll Services to join our team in Kuala Lumpur on a full-time basis. This is a pivotal administrative role that sits at the heart of our human resources operations, ensuring accurate and timely payroll processing for all our employees. As Administrator Payroll Services, you will provide essential support to our payroll function, maintaining compliance with Malaysian employment legislation whilst delivering exceptional service to our workforce. This role is critical in ensuring that employees receive accurate compensation and that the organisation meets all statutory payroll obligations.

Key responsibilities

• Processing monthly payroll for all employees, including salary calculations, statutory deductions and benefits administration
• Maintaining accurate payroll records and employee databases, ensuring all information is current and compliant with regulatory requirements
• Calculating and administering statutory benefits, including Employee Provident Fund (EPF) contributions, Social Security Organisation (SOCSO) payments and tax deductions
• Preparing and submitting payroll-related statutory filings and reports to relevant Malaysian authorities
• Managing leave records, attendance tracking and ensuring proper documentation of employee time-off entitlements
• Processing employee payments, including salary transfers, reimbursements and expense claims with accuracy and timeliness
• Responding to payroll-related queries from employees and providing support with pay slip explanations and compensation questions
• Reconciling payroll accounts and identifying discrepancies for resolution
• Supporting the preparation of payroll reports for management and stakeholder review
• Maintaining confidentiality and security of sensitive payroll and employee information
• Liaising with external payroll service providers, tax authorities and financial institutions as required

What we are looking for

• Proven experience in payroll administration, ideally within a manufacturing or technology-driven environment
• Strong knowledge of Malaysian employment law, tax regulations and statutory obligations including EPF, SOCSO and PCB requirements
• Proficiency with payroll software and systems; experience with integrated HR and payroll platforms is advantageous
• Competency in Microsoft Excel and other office administration tools for data management and reporting
• Excellent attention to detail with the ability to maintain accuracy when processing large volumes of payroll data
• Strong organisational skills and the ability to manage multiple tasks and deadlines simultaneously
• Professional communication skills with the ability to interact confidently with employees at all levels and external stakeholders
• A commitment to maintaining confidentiality and adhering to data protection principles
• Diploma or higher qualification in Accounting, Human Resources, Business Administration or a related field
• Certification in payroll administration or related qualifications would be highly valued
• Ability to work independently whilst being a collaborative team member

What we offer

• GEA Westfalia Separator (Malaysia) Sdn Bhd provides a comprehensive benefits package designed to support the wellbeing and professional development of our employees.
• We offer competitive remuneration commensurate with experience, along with a range of statutory benefits including EPF contributions and group insurance coverage.
• Our workplace culture emphasizes career development with opportunities for professional growth and skills enhancement through training programmes and mentoring.
• We are committed to maintaining a supportive work environment that promotes work-life balance, recognising that our employees' wellbeing is essential to our collective success.
• Additionally, we provide access to employee assistance programmes and wellness initiatives to ensure you feel valued and supported throughout your employment with us.

Manufacturing, Transport & Logistics 51-100 employees

GEA is one of the world's largest systems suppliers for the food, beverage and pharmaceutical sectors. Our portfolio includes machinery and plants as well as advanced process technology, components and comprehensive services. Used across diverse industries, they enhance the sustainability and efficiency of production processes globally.

At GEA, we are dedicated to creating a better environment through innovation and engineering. Our exceptional reputation is based on the quality of our products, technologies and services. We thrive on the technical aspects of our work and positively impact the world through personal interactions with a passion for customer satisfaction.

Always wanted to work on tasks that have a direct impact on improving our everyday life? If you want to make a difference, come and seize the opportunities GEA offers. We are looking for motivated people interested to work in a technology-oriented company. Employees in over 50 countries with more than 70 nationalities and various competencies are already contributing substantially to GEA's success - come join us!

GEA is one of the world's largest systems suppliers for the food, beverage and pharmaceutical sectors. Our portfolio includes machinery and plants as well as advanced process technology, components and comprehensive services. Used across diverse industries, they enhance the sustainability and efficiency of production processes globally.

At GEA, we are dedicated to creating a better environment through innovation and engineering. Our exceptional reputation is based on the quality of our products, technologies and services. We thrive on the technical aspects of our work and positively impact the world through personal interactions with a passion for customer satisfaction.

Always wanted to work on tasks that have a direct impact on improving our everyday life? If you want to make a difference, come and seize the opportunities GEA offers. We are looking for motivated people interested to work in a technology-oriented company. Employees in over 50 countries with more than 70 nationalities and various competencies are already contributing substantially to GEA's success - come join us!

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What can I earn as a Payroll Administrator