Payroll Specialist (HR)

Private Advertiser; Penang; On-site; MYR 45,000 - 69,000; Full time

Job summary

Private Advertiser in Malaysia seeks a payroll administrator to handle monthly payroll, statutory contributions, and maintain employee records. You will support bonuses, increments, and performance appraisal processes, ensuring timely payments and policy implementation.

The role requires 1–3 years of payroll experience and knowledge of Malaysian labor laws, with English and Bahasa Malaysia proficiency as a must.

Qualifications

• Degree in HR Management, Psychology, or related field.
• 1 to 3 years of payroll experience.
• Knowledge of Malaysian labor laws and statutory requirements.
• Good command of English and Bahasa Malaysia (Mandarin is an added advantage).

Responsibilities

• Monthly payroll administration and related payments.
• Ensure statutory payments (EPF, SOCSO, PCB) are paid timely.
• Manage and update employee records.
• Process bonuses, increments and promotions timely.
• Assist in annual performance appraisals.
• Support salary surveys and reviews for competitiveness.
• Assist in creating and implementing compensation & benefits policies.
• Keep pay scales and pay setting guides up to date.
• Assist in KPI exercises and Collective Agreement mandates.
• Perform ad hoc duties as assigned.

Skills

Payroll processing

HRIS/InfoTech HR system

Labour law knowledge

English proficiency

Bahasa Malaysia proficiency

Mandarin (optional)

Attention to detail

Communication skills

Independent work

Willingness to travel

Education

Bachelor's degree in HR Management / Psychology

Tools

InfoTech HR system

Job description

The efficient administration of monthly payroll and all related monthly payments

Ensuring that statutory payments (i.e., EPF, SOCSO, PCB, etc.) of all employees and the company to the respective government authorities are done in an efficient and timely manner

Managing, administering & updating all employee records for all employees

Undertaking all duties relating to the payments of bonuses, increments, promotions etc. in a timely and effective manner

Assisting in Performance Appraisal Exercise of all employees annually & as and when required by management

Assisting the manager in periodic salary surveys and reviews to ensure salaries are competitive

Assisting the manager in creating & implementing Compensation & Benefits related policies

Undertaking all salary surveys to ensure that the company’s pay scale and Pay Setting Guides are up to date and competitive to attract new hires

Assisting the manager to undertake the KPI (Key Performance Indicators) exercise for the company

Assisting the manager to undertake the Collective Agreement Mandate in relation to salary increments & salary adjustments

Perform any other ad hoc duties as assigned by superior.

Candidate Requirements: -

Degree in Human Resource Management, Psychology, or related field

1 to 3 years of payroll experience

Experience with InfoTech HR system is an added advantage

Knowledge of Malaysian labor laws and statutory requirements

Good command of English and Bahasa Malaysia (Mandarin is an added advantage)

Able to work independently with minimal supervision

Meticulous and detailed-oriented

Strong communication and interpersonal skills (Confident and comfortable communicating with employees, candidates, and stakeholders at all levels).

Able to handle high workload and work effectively in a fast-paced environment

Willing to travel outstation from time to time according to business needs

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