Administrative Support Specialist – Office & Records

KAWALAN SRI SETIA SDN BHD; Sabah; On-site; MYR 28,000 - 50,000; Full time

Job summary

Kawalan Sri Setia Sdn Bhd is seeking an capable administrator to provide day-to-day support, maintain records, coordinate internal activities and ensure smooth office operations in Malaysia.

The role requires 1–2 years of admin experience, SPM/Diploma in related fields, and strong Bahasa Malaysia and English communication. Proficiency in Word and Excel, meticulous attention to detail, and the ability to work independently or in a team are essential.

Qualifications

• Minimum 1–2 years of experience in administration, office support or related field.
• Minimum SPM/Diploma in Business Administration, Management or related discipline.
• Good command of Bahasa Malaysia and English, both written and spoken.
• Proficient in Microsoft Word and Excel.
• Good organizational and time-management skills.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Able to work independently and as part of a team.
• Responsible, disciplined, proactive and willing to learn.
• Able to handle confidential information professionally.

Responsibilities

• Handle daily administrative and clerical tasks.
• Prepare, organize and maintain company documents, records and correspondence.
• Perform data entry, filing, photocopying, scanning and document control.
• Maintain proper physical and electronic filing systems.
• Monitor office supplies and arrange replenishment when required.
• Coordinate daily office activities and administrative requirements.
• Attend to incoming calls, emails and general enquiries professionally.
• Receive and distribute incoming correspondence, documents and parcels.
• Coordinate meetings, appointments and internal administrative matters.
• Assist the HR Department with employee documentation and administrative matters.

Skills

Communication

Time management

Detail-oriented

Teamwork

Independence

Education

SPM/ Diploma in Business Administration

Tools

Microsoft Office

Job description

Kawalan Sri Setia Sdn Bhd is seeking an capable administrator to provide day-to-day support, maintain records, coordinate internal activities and ensure smooth office operations in Malaysia.

The role requires 1–2 years of admin experience, SPM/Diploma in related fields, and strong Bahasa Malaysia and English communication. Proficiency in Word and Excel, meticulous attention to detail, and the ability to work independently or in a team are essential.