Administrative Specialist — Invoices, PO/DO & Docs

Private Advertiser; Semenyih; On-site; MYR 25,000 - 36,000; Full time

Job summary

Private Advertiser in Malaysia is seeking an administrative professional responsible for handling invoices, purchase orders, delivery orders, and filing. The role requires 1–2 years of admin experience, diploma in administration, and strong Excel/Word skills.

You will maintain records, coordinate documentation, and support daily office operations. Assist with delivery scheduling, liaison with customers and suppliers, and stock control.

Qualifications

• Minimum Diploma in Administration or any related field.
• 1-2 years of experience in administration or related field.
• Proficient in Microsoft Excel and Word.
• Experience in handling Invoices, Purchase Orders (PO), Delivery Orders (DO), filing, and documentation.
• Detail-oriented, responsible, and possess good communication skills.

Responsibilities

• Prepare Invoices, Purchase Orders (PO), Delivery Orders (DO), and other related documents.
• Manage and maintain the company's filing system and documentation.
• Update and maintain company records, databases, and administrative documents.
• Liaise with customers and suppliers regarding documentation and administrative matters.
• Perform daily administrative duties and provide general office support.
• Prepare and coordinate lorry drivers' delivery schedules.
• Monitor and maintain stock control records.
• Assist with other administrative tasks as assigned by the Management from time to time.
• Working hours: Monday - Saturday (half-day)

Skills

Detail-oriented

Good communication

Education

Diploma in Administration or related field

Tools

Microsoft Excel

Microsoft Word

Job description

Private Advertiser in Malaysia is seeking an administrative professional responsible for handling invoices, purchase orders, delivery orders, and filing. The role requires 1–2 years of admin experience, diploma in administration, and strong Excel/Word skills.

You will maintain records, coordinate documentation, and support daily office operations. Assist with delivery scheduling, liaison with customers and suppliers, and stock control.