On-site Facilities & Vendor Coordinator

Jones Lang LaSalle Incorporated; Kulim; On-site; MYR 35,000 - 52,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Kulim, Malaysia, is seeking an Administrative Coordinator to support the Facilities Management team with vendor coordination, onboarding, procurement, and safety records. The role emphasizes meticulous document control, cross‑department collaboration, and timely reporting of site activities.

The ideal candidate holds a Diploma or Bachelor’s in Business Administration or related field, 2–3 years in administration, strong MS Office skills, and the ability to

Qualifications

• Diploma or Bachelor's degree in Business Administration, Management, or related field.
• 2–3 years of administrative or coordination experience; freshers encouraged.
• Strong communication and stakeholder management skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Solid organizational and multitasking abilities; detail-oriented.
• Experience in facilities management, procurement coordination, or site administration is an added advantage.

Responsibilities

• Vendor Coordination: liaise with leads/engineers to coordinate site line walks and schedules; track PO issuance; verify docs.
• Administrative Support: provide daily admin support, prepare reports, minutes, and presentations; coordinate meetings and site visits.
• Safety & Compliance Admin: manage PPE, access cards, lockers, and site equipment records.
• Employee Onboarding & Engagement: coordinate onboarding for new hires and assist with events and celebrations.

Skills

Good communication

Stakeholder management

Organizational skills

multitasking

Coordination

Education

Diploma or Bachelor's Degree in Business Administration/Management or related field

Tools

Microsoft Office

Job description

Jones Lang LaSalle Incorporated in Kulim, Malaysia, is seeking an Administrative Coordinator to support the Facilities Management team with vendor coordination, onboarding, procurement, and safety records. The role emphasizes meticulous document control, cross‑department collaboration, and timely reporting of site activities.

The ideal candidate holds a Diploma or Bachelor’s in Business Administration or related field, 2–3 years in administration, strong MS Office skills, and the ability to