Administrative Personnel Assistant (Factory)

AOKE INTELLIGENT TECHNOLOGY MALAYSIA SDN.BHD.; Johor Bahru; On-site; MYR 30,000 - 54,000; Full time

Job summary

AOKE INTELLIGENT TECHNOLOGY MALAYSIA SDN.BHD. is seeking an Administrative Personnel Assistant to support factory operations, including recruitment, onboarding and offboarding, daily personnel management, and basic financial tasks.

The role requires a junior college degree or above, fluency in Malay and English with basic Mandarin, and the ability to prepare simple official documents. Candidates with factory admin experience are preferred and the position is based on site in Malaysia.

Qualifications

• Junior college degree or above.
• Experience in personnel or administration at a Malaysian factory is preferred; new graduates who are diligent and eager to learn are welcome.
• Proficiency in Malay and English; basic Mandarin is required to communicate with Mandarin-speaking clients.
• Able to independently write simple official documents and interpret official documents of Malaysia.
• Familiar with personnel processes, onboarding/offboarding, and attendance management in Malaysian factories.
• Skilled in Word/Excel and able to output basic reports and data statistics.
• Basic financial knowledge and ability to reconcile accounts preferred.
• Caretful, patient, resilient, obedient with good communication skills.
• Proactive and well-organized; able to complete personnel and administrative tasks independently.

Responsibilities

• Advertise for frontline and administrative staff in the factory, screen resumes, schedule interviews, and follow up results.
• Coordinate onboarding registration, data archiving, contract signing, and onboarding training.
• Handle resignation applications, interviews, handover, procedures and file updates.
• Check attendance, assist with timetabling, register leave and overtime, maintain personnel files.
• Manage purchase requisitions and daily administrative coordination within the factory.
• Organize, print and archive documents; receive visitors and perform other admin tasks.
• Assist with basic financial reconciliation, document organization, and report statistics.

Job description

AOKE INTELLIGENT TECHNOLOGY MALAYSIA SDN.BHD. View all jobs

Administrative Personnel Assistant supporting factory operations in recruitment, employee onboarding and offboarding, daily personnel management, administrative affairs, and financial support tasks.

Key responsibilities

• Advertise for frontline and administrative employees in the factory, screen resumes, schedule interviews, and follow up interview results
• Operate employee onboarding registration, data archiving, contract signing, and onboarding training coordination
• Handle employee resignation applications, resignation interviews, handover confirmation, resignation procedures, and file updates
• Check employee attendance, assist with employee timetabling, register leave and work overtime, and maintain personnel files
• Handle exception management and cooperate in addressing employee daily issues
• Manage purchase requisitions, register and record requisitions, coordinate internal factory affairs, and handle daily administrative coordination
• Organize, print and archive documents, receive visitors, and perform other administrative tasks
• Assist with basic financial reconciliation, document organization, expense registration, and report statistics

About you

• Junior college degree or above
• Experience in personnel or administration at a Malaysian factory is preferred; new graduates who are diligent and eager to learn are welcome
• Proficiency in Malay and English; also basic Mandarin is a must to effectively communicate with Mandarin-speaking clients.
• Able to independently write simple official documents and correctly interpret official documents of Malaysia
• Familiar with basic personnel processes, onboarding and offboarding procedures, and attendance management in Malaysian factories
• Skilled in office software (Word/Excel) and able to output basic reports and data statistics
• Basic financial knowledge and ability to reconcile accounts is preferred
• Careful, patient, resilient, obedient, and possesses good communication skills
• Proactive and well-organized; able to independently complete personnel and administrative tasks

Your application will include the following questions

• Which of the following statements best describes your right to work in Malaysia?
• How many years' experience do you have as an Administrative Staff?
• Which of the following types of qualifications do you have?
• How would you rate your Bahasa Malaysia language skills?

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