Administrative Operations Specialist

ACIS GROUP SDN BHD; Kuala Lumpur; On-site; MYR 28,000 - 47,000; Full time

Job summary

ACIS GROUP SDN BHD is seeking an Administrative Support professional to handle daily operations and support multiple departments in a fast-paced environment.

You will manage records, coordinate meetings, respond to inquiries, and maintain accuracy across databases and filing systems, while ensuring smooth office operations and timely communication with stakeholders in Mandarin, English, and Bahasa Malaysia where applicable.

Qualifications

• Must be able to communicate fluently in Mandarin and English (written and spoken).
• Ability to communicate in Bahasa Malaysia will be an added advantage.

Responsibilities

• Handle daily administrative operations and provide support to management and various departments to ensure smooth business operations.
• Prepare, organize, scan, file, and maintain company records, contracts, correspondence, and administrative documents systematically.
• Arrange meetings, appointments, company events, and internal schedules. Prepare meeting materials and assist in meeting coordination when required.
• Attend to incoming calls, emails, WhatsApp messages, and general customer inquiries professionally and efficiently.
• Update and maintain company databases, customer information, internal records, and tracking sheets accurately.
• Monitor office supplies, stationery inventory, and coordinate purchases when necessary to ensure sufficient office resources.
• Liaise with internal departments and external parties such as clients, suppliers, government agencies, and service providers when required.
• Assist in preparing letters, reports, forms, company documents, and other administrative paperwork as assigned.
• Maintain proper documentation through Google Drive and internal filing systems to ensure records are updated and easily accessible at all times.
• Perform any other administrative and coordination tasks assigned by management from time to time.

Job description

ACIS GROUP SDN BHD is seeking an Administrative Support professional to handle daily operations and support multiple departments in a fast-paced environment.

You will manage records, coordinate meetings, respond to inquiries, and maintain accuracy across databases and filing systems, while ensuring smooth office operations and timely communication with stakeholders in Mandarin, English, and Bahasa Malaysia where applicable.