Administrative Operations Specialist

Pipeone Sdn Bhd; Kuala Lumpur; On-site; MYR 42,000 - 54,000; Full time

Benefits offered by this job

EPF, SOCSO & EIS Contribution

Annual Leave & Medical Leave

Training and career growth

Friendly and supportive environment

Job summary

Pipeone Sdn Bhd is seeking an Administrative staff member in Kuala Lumpur to support daily operations, manage documents, and coordinate meetings. You will handle inbound inquiries, maintain records, and liaise with internal teams and external partners.

The role requires good communication and organizational skills and invites both junior and senior candidates to apply. The ideal candidate has a diploma or higher in a related field and 1–2 years of administrative or customer service experience.

Qualifications

• Diploma or higher in Business Administration, Management, Human Resource, Accounting or related field.
• 1–2 years of working experience in Administrative, Office Administration, Customer Service, or related positions preferred.
• Fresh graduates are welcomed to apply.

Responsibilities

• Administrative Support: Handle daily administrative operations and provide support to management and various departments to ensure smooth business operations.
• Document Management: Prepare, organize, scan, file, and maintain company records, contracts, correspondence, and administrative documents systematically.
• Meeting & Schedule Coordination: Arrange meetings, appointments, company events, and internal schedules. Prepare meeting materials and assist in meeting coordination when required.
• Customer & Enquiry Handling: Attend to incoming calls, emails, WhatsApp messages, and general customer enquiries professionally and efficiently.
• Data Entry & Record Maintenance: Update and maintain company databases, customer information, internal records, and tracking sheets accurately.
• Office Administration: Monitor office supplies, stationery inventory, and coordinate purchases when necessary to ensure sufficient office resources.
• Internal Coordination: Liaise with internal departments and external parties such as clients, suppliers, government agencies, and service providers when required.
• Administrative Documentation: Assist in preparing letters, reports, forms, company documents, and other administrative paperwork as assigned.
• System & Record Maintenance: Maintain proper documentation through Google Drive and internal filing systems to ensure records are updated and easily accessible at all times.
• Ad-hoc Duties: Perform any other administrative and coordination tasks assigned by management from time to time.

Skills

Microsoft Office

Google Drive / Google Sheets

Education

Diploma or higher in Business Administration, Management, HR, Accounting or related field

Job description

Pipeone Sdn Bhd is seeking an Administrative staff member in Kuala Lumpur to support daily operations, manage documents, and coordinate meetings. You will handle inbound inquiries, maintain records, and liaise with internal teams and external partners.

The role requires good communication and organizational skills and invites both junior and senior candidates to apply. The ideal candidate has a diploma or higher in a related field and 1–2 years of administrative or customer service experience.