Administrative & Operations Coordinator

SIP Technology (M) Sdn Bhd; Seberang Perai; On-site; MYR 27,000 - 36,000; Full time

Job summary

SIP TECHNOLOGY is seeking an administrative support specialist to assist the department manager with reports and daily office tasks.

You will handle clerical duties, coordinate with accounting for invoices and payments, and act as a liaison between departments and external partners. Strong MS Office skills and good time management are required, with English and Bahasa Malaysia fluency; Mandarin is a plus.

Qualifications

• Candidate must possess at least SPM, Diploma, Advanced/Higher/Graduate Diploma, qualification or relevant qualification.
• Minimum 1 year of working in the related field.
• Hands-on experience with MS Office (particularly MS Words and MS Excel).
• Familiar with office equipment, e.g., printers.
• Basic mathematical skills.
• Proficiency in English and Bahasa Malaysia; Mandarin is a plus.
• Pleasant personality with good interpersonal skills.
• Strong time-management abilities with the ability to prioritize tasks.

Responsibilities

• Handle all aspects of administrative support to the department manager including preparation of reports.
• Provide assistance to staff, managers, and senior level officers as needed.
• Perform clerical duties, such as filing, faxing, answering phone calls, and responding to emails.
• Work with accounting department to process invoices, make payment and track receipts.
• Assists in communication and coordination between departments and external parties.
• Manage and route phone calls appropriately.
• Handle and monitor all incoming and outgoing courier shipments to ensure timely delivery and proper documentation.
• Perform other duties as assigned.

Skills

Time management

Interpersonal skills

Communication

Education

SPM/ Diploma or higher

Tools

MS Word

MS Excel

Job description

SIP TECHNOLOGY is seeking an administrative support specialist to assist the department manager with reports and daily office tasks.

You will handle clerical duties, coordinate with accounting for invoices and payments, and act as a liaison between departments and external partners. Strong MS Office skills and good time management are required, with English and Bahasa Malaysia fluency; Mandarin is a plus.