Administrative & Operations Coordinator | Hybrid Work

Zebra Technologies Corporation; George Town; Hybrid; MYR 60,000 - 75,000; Full time

Benefits offered by this job

hybrid work

adaptable hours

Summer Flex Fridays

Focus Fridays

annual companywide well-being day

Job summary

Zebra Technologies Malaysia in Penang is seeking an Administrative Assistant Support II to coordinate calendars, handle communications, and assist with travel planning and reporting. You will support site operations, maintain files, and assist with vendor setup, PO processing, and HRDF claims under guidance from department managers.

This role offers hybrid work, adaptable hours, and opportunities to contribute to site-level initiatives while ensuring efficient administration for the PMM and Site

Qualifications

• Administrative experience with calendar and meeting coordination.
• Ability to communicate clearly in written and verbal form.
• Experience with travel planning and basic expense/tracking.

Responsibilities

• Coordinate calendars and meetings, manage rooms and refreshments.
• Handle calls, messages, and basic correspondence.
• Assist with travel reservations and itineraries.
• Prepare data reports and create presentation decks.
• Maintain filing and suggest simple process improvements.
• Raise POs and follow up invoices with vendors.
• Set up vendors and assist AP/receiving processes.
• Support HRDF claim submissions and site-level activities.

Skills

Calendar coordination

Communication

Travel planning

Reporting & deck prep

Office operations

PO creation & invoicing

Vendor setup

APAC/HRDF knowledge

Tools

MS Office

CRM/ERP familiarity

Job description

Zebra Technologies Malaysia in Penang is seeking an Administrative Assistant Support II to coordinate calendars, handle communications, and assist with travel planning and reporting. You will support site operations, maintain files, and assist with vendor setup, PO processing, and HRDF claims under guidance from department managers.

This role offers hybrid work, adaptable hours, and opportunities to contribute to site-level initiatives while ensuring efficient administration for the PMM and Site