Administrative Support Specialist II - Hybrid

Zebra Technologies Malaysia Sdn Bhd; Penang; Hybrid; MYR 40,000 - 70,000; Full time

Benefits offered by this job

hybrid work

adaptable hours

Summer Flex Fridays

Focus Fridays

annual wellbeing day

Job summary

Zebra Technologies Malaysia Sdn Bhd is hiring an Administrative Assistant Support II in Penang. The role handles calendar coordination, communications, basic travel planning, reporting, and site operations.

You will raise POs, manage vendor setup, support HRDF claims, and coordinate site-level activities within a hybrid work model. Applicants should be organized, detail-oriented, and capable of supporting the Site Director and HR processes.

Qualifications

• Ability to coordinate calendars and meetings with multiple participants.
• Strong written and verbal communication skills.
• Experience with basic travel reservations and itineraries.
• Data gathering and reporting with some direction.
• Familiarity with vendor setup and PO processes.
• Support for HRDF claims and site-level activities.

Responsibilities

• Calendar & Meeting Coordination: arrange meetings, reserve rooms, track visitors.
• Communication: handle phone calls and messages.
• Correspondence: prepare basic documents and organize team activities.
• Travel Planning: assist with travel reservations and itineraries.
• Reporting & Deck: collect data and prepare reports; compile site decks.
• Operations & Organization: maintain files and suggest workflow improvements.
• Raise PO: raise POs and follow up on invoices and receiving.
• Vendor Setup: create vendor records for PO billing.
• APEC Card Application: support renewal and document submission.
• OT Claim Check: verify OT claims for duplicates and errors.
• Hiring Tracker: keep hiring tracker up to date.
• Chamber of Commerce: renew membership processes annually.
• SIRIM Permit: raise PO and coordinate with vendor invoices.
• HRDF Claim: coordinate training/conference claims.
• Site Level Activities: participate and contribute ideas.

Skills

Calendar management

Communication

Travel planning

Data reporting

Vendor setup

PO processing

Office coordination

Process improvement

Job description

Zebra Technologies Malaysia Sdn Bhd is hiring an Administrative Assistant Support II in Penang. The role handles calendar coordination, communications, basic travel planning, reporting, and site operations.

You will raise POs, manage vendor setup, support HRDF claims, and coordinate site-level activities within a hybrid work model. Applicants should be organized, detail-oriented, and capable of supporting the Site Director and HR processes.