Administrative Operations Coordinator

SIP Technology; Seberang Perai; On-site; MYR 30,000 - 42,000; Full time

Job summary

SIP Technology in Malaysia is seeking an Administrative Support staffer to assist the department manager with report preparation and daily administrative tasks. You will support staff and senior officers, manage phone and email inquiries, and coordinate with the accounting team on invoices and payments.

Proficiency in MS Office and basic mathematics is required, with Mandarin a plus for liaising with China suppliers.

Qualifications

• Proficient in MS Office (Word, Excel).
• Familiar with common office equipment and administrative tasks.
• Basic mathematical skills required.

Responsibilities

• Handle all aspects of administrative support to the department manager including preparation of reports
• Provide assistance to staff, managers, and senior level officers as needed
• Perform clerical duties, such as filing, faxing, answering phone calls, and responding to emails
• Work with accounting department to process invoices, make payment and track receipts
• Assists in communication and coordination between departments and external parties
• Manage and route phone calls appropriately
• Handle and monitor all incoming and outgoing courier shipments to ensure timely delivery and proper documentation
• Perform other duties as assigned

Skills

MS Word

MS Excel

Office equipment

Time management

Education

SPM / Diploma or equivalent

Job description

SIP Technology in Malaysia is seeking an Administrative Support staffer to assist the department manager with report preparation and daily administrative tasks. You will support staff and senior officers, manage phone and email inquiries, and coordinate with the accounting team on invoices and payments.

Proficiency in MS Office and basic mathematics is required, with Mandarin a plus for liaising with China suppliers.