Administrative & Logistics Executive

BREGO LIFE SCIENCES SDN. BHD.; Kuala Lumpur; On-site; MYR 33,000 - 67,000; Full time

Benefits offered by this job

Annual performance bonus

Overseas incentive trip

Medical benefits

Career development program

Personal development program

Job summary

BREGO Life Sciences in Malaysia is seeking an Administrative & Logistics Executive to coordinate shipments, import/export processes and stock movements with internal and external stakeholders. The role emphasizes accurate documentation, timely deliveries, and proactive issue resolution.

The position requires organizing shipments, liaising with freight forwarders, and maintaining records. Fluency in English and MS Office skills are essential, with a focus on efficient warehouse and logistics

Qualifications

• Diploma or degree in Logistics, Supply Chain Management, Business Administration or related field.
• 2–4 years of experience in warehouse, logistics, shipping, import/export, or admin coordination.
• Experience coordinating with transporters, freight forwarders, customs agents, and 3PL is a plus.
• Familiarity with import/export procedures and shipping documentation preferred.

Responsibilities

• Coordinate with freight forwarders and customs on import/export shipments and shipping docs.
• Arrange delivery schedules, transportation, and stock movement with external providers.
• Coordinate with Sales, Finance, and Operations for timely stock movement and deliveries.
• Prepare delivery orders, invoices and other shipment-related documents.
• Maintain accurate records of warehouse operations, shipments and stock movements.
• Monitor delivery status and resolve issues with logistics providers.
• Perform other warehouse, logistics, and administrative duties as assigned by Management.

Skills

Logistics

Supply Chain

Administration

Education

Diploma or Degree in Logistics/Supply Chain/Business Administration

Tools

Microsoft Office

Excel

Word

Job description

Our business is growing FAST and we are looking for the right people for our MAJOR business expansion plan.

Annual performance bonus

Overseas Incentive Trip

Medical and Hospitalization benefits

Excellent career prospect

Good Personal and Professional Development Program

Job Summary

The Administrative & Logistics Executive role is responsible for coordinating with internal and external stakeholders to ensure a timely, safe, and accurate movement of deliveries from shipping, customs, and warehouse store. The role requires systematic record-keeping, quick decision-making, attention to detail, and ability to think out of the box to resolve issues that arises.

Key Responsibilities

Coordinate with freight forwarders, customs agents, and relevant parties on import and export shipments, customs clearance, and shipping documentation.

Liaise with external logistics providers and relevant parties to arrange delivery schedules, collection times, transportation, and other shipment requirements.

Coordinate with internal departments such as Sales, Finance, and Operation to ensure smooth and timely stock movement and delivery arrangements.

Prepare and coordinate Delivery Orders (DOs), invoices, and other shipment- related documents for stock movement and deliveries.

Coordinate the collection and delivery of stocks from the warehouse to customers, distributors, branches, and other designated locations.

Ensure all stock movements, collections, and deliveries are properly recorded and supported by the relevant documentation.

Maintain proper and up-to-date records of warehouse operations, logistics activities, shipments, deliveries, and stock movements.

Arrange and coordinate stock deliveries with external logistics providers/transporters.

Monitor delivery status and follow up with logistics providers to ensure stocks are delivered accurately, safely, and on time.

Handle delivery discrepancies, damaged goods, missing stocks, delays, and other logistics issues, and coordinate the necessary follow-up and resolution.

Perform any other warehouse, logistics, and administrative duties as assigned by Management.

Job Requirements

Possess a Diploma or Degree in Logistics, Supply Chain Management, Business Administration, or a related field; or relevant working experience.

Preferably 2–4 years of relevant experience in warehouse, logistics, shipping, import/export, or administrative coordination.

Experience in coordinating with transporters, freight forwarders, customs agents, and third-party logistics providers will be an advantage.

Familiarity with import/export procedures, customs clearance and shipping documentation is preferred.

Good organizational and coordination skills with the ability to manage multiple deliveries and priorities.

Good communication and interpersonal skills when dealing with internal departments and external parties.

Able to maintain accurate records and documentation.

Proficient in Microsoft Office, particularly Excel and Word.

The business language in BREGO is English, therefore fluency in this language is essential. Fluency in other language(s) is advantageous.

Knowledge of GDPMD – to be attained if incumbent does not possess this knowledge.

Pharmaceuticals, Biotechnology & Medical Devices 101-1,000 employees

BREGO Life Sciences is one of Malaysia’s fastest-growing healthcare companies, dedicated to revolutionizing patient care through cutting-edge innovations. Founded locally, we have expanded beyond borders and now export to 4 international markets. We specialize in breakthrough therapies and advanced medical technologies focusing on musculoskeletal health, nerve health, men’s health and gut health. Our solutions are designed to empower both healthcare professionals and patients, driving better outcomes and improved quality of life.

Make a difference with us - join a team dedicated to improving lives through pioneering healthcare innovations.

BREGO Life Sciences is one of Malaysia’s fastest-growing healthcare companies, dedicated to revolutionizing patient care through cutting-edge innovations. Founded locally, we have expanded beyond borders and now export to 4 international markets. We specialize in breakthrough therapies and advanced medical technologies focusing on musculoskeletal health, nerve health, men’s health and gut health. Our solutions are designed to empower both healthcare professionals and patients, driving better outcomes and improved quality of life.

Make a difference with us - join a team dedicated to improving lives through pioneering healthcare innovations.

Perks and benefits Medical & Hospitalization Benefits Annual International Incentive Trip Education & Career Development Allowance Miscellaneous allowance Performance Incentive Scheme Staff Purchase Program

Your application will include the following questions:

• Which of the following types of qualifications do you have?
• Which of the following statements best describes your right to work in Malaysia?
• Which of the following languages are you fluent in?
• What's your expected monthly basic salary?
• How much notice are you required to give your current employer?
• How many years' experience do you have as a logistics coordinator?
• Which of the following Microsoft Office products are you experienced with?
• How many years' experience do you have as an Import and Import Operational Staff?
• Which of these industries have you worked in?

What can I earn as a Logistics Executive