Administrative Internship: Office Ops & Coordination

ITS SMART GLOBAL SOLUTIONS; Kulim; On-site; MYR 28,000 - 42,000; Full time

Job summary

Jora Malaysia is seeking an organized Office Administrator to support daily operations in Kulim, Kedah. You will manage calls, file documentation, schedule meetings, and assist with basic bookkeeping, inventory, and office supplies.

Proficiency with Microsoft Office (Word, Excel, Outlook) and strong communication are essential. You will maintain filing systems, coordinate calendars, and help keep the team running smoothly in a fast-paced office environment.

Qualifications

• Managing phone calls, sorting mail, and routing incoming and outgoing correspondence.
• Scheduling appointments, coordinating meeting rooms, and organizing team calendars.
• Maintaining digital and physical filing systems, database records, and basic bookkeeping data.
• Ordering and tracking inventory for office and pantry supplies.
• Proficiency with computers and office software, including Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational, time-management, and multitasking abilities.
• Clear verbal and written communication skills.

Responsibilities

• Handle phone calls and mail routing.
• Schedule appointments and coordinate meetings.
• Maintain filing systems and create records.
• Order and track office inventory.
• Use Microsoft Office Word, Excel and Outlook.
• Demonstrate strong organization and time-management.
• Communicate clearly, both verbally and in writing.

Skills

Clear verbal and written communication

Strong organizational skills

Time-management

Multitasking abilities

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Job description

Jora Malaysia is seeking an organized Office Administrator to support daily operations in Kulim, Kedah. You will manage calls, file documentation, schedule meetings, and assist with basic bookkeeping, inventory, and office supplies.

Proficiency with Microsoft Office (Word, Excel, Outlook) and strong communication are essential. You will maintain filing systems, coordinate calendars, and help keep the team running smoothly in a fast-paced office environment.