Administrative Intern: Document Control & Operations Support

Penerbitan Pelangi; Bandar Baru Bangi; On-site; MYR 24,000 - 36,000; Full time

Job summary

Jora Malaysia is seeking an Administrative & Operational Support role to help prepare delivery documents, manage records, and coordinate with internal departments. You will handle filing, data entry, reporting, and ad-hoc duties to ensure accuracy and timeliness.

The position focuses on document control, claims review, and maintaining digital records to support efficient operations. This role provides exposure to logistics and administrative workflows within the organization.

Qualifications

• Assist in preparing delivery documents.
• Sort documents by state, distributor, and book title.
• Prepare school distribution lists by distributor.
• Verify document completeness and accuracy.
• Update delivery records and tracking status.
• Review and verify claim documents.
• Follow up with distributors or schools on incomplete or incorrect documents.
• Record and monitor document submissions.
• Ensure all required documents are received before the deadline.
• Scan and maintain digital records of documents.
• Print, compile, and submit claim documents.
• Perform filing and document management.
• Assist with data entry and record updates.
• Coordinate with internal departments when required.
• Assist in preparing reports and spreadsheets.
• Perform ad-hoc duties as assigned by the supervisor.

Responsibilities

• Assist in preparing delivery documents.
• Sort documents by state, distributor, and book title.
• Prepare school distribution lists by distributor.
• Verify document completeness and accuracy.
• Update delivery records and tracking status.
• Review and verify claim documents.
• Follow up with distributors or schools on incomplete or incorrect documents.
• Record and monitor document submissions.
• Ensure all required documents are received before the deadline.
• Scan and maintain digital records of documents.
• Print, compile, and submit claim documents.
• Perform filing and document management.
• Assist with data entry and record updates.
• Coordinate with internal departments when required.
• Assist in preparing reports and spreadsheets.
• Perform ad-hoc duties as assigned by the supervisor.

Job description

Jora Malaysia is seeking an Administrative & Operational Support role to help prepare delivery documents, manage records, and coordinate with internal departments. You will handle filing, data entry, reporting, and ad-hoc duties to ensure accuracy and timeliness.

The position focuses on document control, claims review, and maintaining digital records to support efficient operations. This role provides exposure to logistics and administrative workflows within the organization.