O&M Administrative Assistant

Solarvest; Seberang Perai; On-site; MYR 30,000 - 54,000; Full time

Job summary

Solarvest is seeking an organized O&M administrative assistant in Penang to support document control, reporting, and compliance across regional operations.

You will maintain certificates and records, track service works, and coordinate procurement and invoicing documentation while ensuring timely follow-ups and audit readiness. Fresh graduates welcome; driving license required for occasional travel.

Qualifications

• Minimum SPM / Certificate / Diploma in Administration, Business Management or equivalent.
• Fresh graduates are encouraged to apply.
• Basic knowledge of Microsoft Excel, Word and email.
• Good documentation, filing and record-keeping skills.
• Organized and able to manage multiple tasks and follow-ups.
• Good communication and coordination skills.
• Detail-oriented and able to maintain accurate records.
• Willing to learn O&M processes and technical documentation.
• Able to work independently with minimum supervision.
• Possess a valid driving license and willing to travel when required.
• Experience in administration, document control, procurement or operations support is an advantage

Responsibilities

• Support regional O&M document control
• Maintain O&M documents, checklists and records
• Track and compile PM, PC and CM reports
• Follow up service tickets, SLA and overdue documentation
• Assist with WO, PR, PO, invoice, DO and DN documentation and follow-up
• Coordinate subcontractor reports, JMS and invoice documentation
• Coordinate documentation and records for warranty and insurance claims
• Assist with inventory checking and audits
• Track equipment calibration and repair status
• Maintain training and competency records
• Maintain O&M vehicle records and servicing schedules
• Support document preparation for internal and external audits
• Perform other O&M administrative duties as assigned

Skills

Documentation

Coordination

Microsoft Excel

Microsoft Word

Email

Organized

Communication

Detail-oriented

Independent work

Travel

Education

SPM / Certificate / Diploma in Administration

Tools

Microsoft Excel

Microsoft Word

Email

Job description

• Maintain O&M documents, checklists and records.
• Track and compile PM, PC and CM reports.
• Follow up service tickets, SLA and overdue documentation.
• Assist with WO, PR, PO, invoice, DO and DN documentation and follow-up.
• Coordinate subcontractor reports, JMS and invoice documentation.
• Coordinate documentation and records for warranty and insurance claims.
• Assist with inventory checking and audits.
• Track equipment calibration and repair status.
• Maintain training and competency records.
• Maintain O&M vehicle records and servicing schedules.
• Support document preparation for internal and external audits.
• Perform other O&M administrative duties as assigned

Responsibilities

• Support regional O&M document control
• Maintain O&M documents, checklists and records.
• Track and compile PM, PC and CM reports.
• Follow up service tickets, SLA and overdue documentation.
• Assist with WO, PR, PO, invoice, DO and DN documentation and follow-up.
• Coordinate subcontractor reports, JMS and invoice documentation.
• Coordinate documentation and records for warranty and insurance claims.
• Assist with inventory checking and audits.
• Track equipment calibration and repair status.
• Maintain training and competency records.
• Maintain O&M vehicle records and servicing schedules.
• Support document preparation for internal and external audits.
• Perform other O&M administrative duties as assigned

Requirements

• Minimum SPM / Certificate / Diploma in Administration, Business Management or equivalent.
• Fresh graduates are encouraged to apply.
• Basic knowledge of Microsoft Excel, Word and email.
• Good documentation, filing and record-keeping skills.
• Organized and able to manage multiple tasks and follow-ups.
• Good communication and coordination skills.
• Detail-oriented and able to maintain accurate records.
• Willing to learn O&M processes and technical documentation.
• Able to work independently with minimum supervision.
• Possess a valid driving license and willing to travel when required.
• Experience in administration, document control, procurement or operations support is an advantage