Fleet Assistant

Trainovate Sdn Bhd; Chemor; On-site; MYR 33,000 - 58,000; Full time

Job summary

Trainovate Sdn Bhd in Malaysia is seeking a detail-oriented Fleet Administrator to maintain and update vehicle records, registrations, and maintenance schedules. You will handle paperwork, requisitions, repairs, and compliance reporting to keep operations compliant and efficient.

You will coordinate maintenance appointments, assist with inventory of parts, and prepare reports for management review. The role also covers scheduling and dispatch, liaising with drivers and vendors to ensure smooth

Qualifications

• Attention to detail and accurate record-keeping required.
• Proficiency in Word, Excel, Outlook and data entry.
• Ability to collaborate with cross-functional teams and external stakeholders.
• Knowledge of fleet management systems is advantageous.

Responsibilities

• Maintain and update fleet records including vehicle registration and maintenance schedules.
• Process fleet paperwork such as requisitions, repairs, maintenance requests and compliance reports.
• Coordinate vehicle maintenance appointments and track repairs.
• Assist with fleet inventory management and tracking spare parts and equipment.
• Prepare fleet reports for management review and decision-making.
• Support scheduling and coordination of vehicle bookings and dispatch operations.
• Liaise with drivers, maintenance teams and external vendors to ensure smooth fleet operations.
• Maintain databases and filing systems for easy retrieval of fleet information.

Skills

Attention to detail

MS Office suite

Data entry

Cross-functional collaboration

Fleet management knowledge

Tools

Fleet management software

Job description

Maintaining and updating fleet records, including vehicle registration, maintenance schedules and insurance documentation

Processing fleet-related paperwork such as requisitions, repairs, maintenance requests and compliance reports

Coordinating vehicle maintenance appointments with service providers and tracking completion of repairs

Assisting with fleet inventory management and tracking of vehicle spare parts and equipment

Preparing fleet reports and documentation for management review and decision-making

Supporting the scheduling and coordination of vehicle bookings and dispatch operations

Liaising with drivers, maintenance teams and external vendors to ensure smooth fleet operations

Maintaining accurate databases and filing systems for easy retrieval of fleet information

What we're looking for

• Excellent attention to detail and accuracy in record-keeping and documentation
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and data entry
• Ability to work collaboratively with cross-functional teams and external stakeholders
• Knowledge of fleet management systems or vehicle tracking software is advantageous