Administrative Executive

ELEGANT ASPIRE SDN. BHD.; West Coast Division; On-site; MYR 30,000 - 60,000; Full time

Job summary

ELEGANT ASPIRE SDN. BHD. is seeking an Administrative Executive to support daily operations, manage licenses and records, and assist with ISO documentation and compliance in a dynamic team.

The role involves coordinating office activities, maintaining corporate documents, liaising with banks and authorities, and contributing to process improvements while handling confidential information.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
• 1–3 years of relevant administrative experience preferred.
• Proficient in Word, Excel, and Outlook.
• Strong organizational, documentation, communication, and coordination skills.
• Detail-oriented, responsible, proactive, and able to manage multiple tasks.
• Able to work independently and maintain confidentiality.
• Experience with PUKONSA, CIDB, company licensing, asset management, or ISO 9001 documentation is an advantage.

Responsibilities

• Manage daily office administration, correspondence, and document filing.
• Handle registrations, license applications, renewals, and submissions (PUKONSA, CIDB).
• Maintain corporate records, contracts, insurance, and statutory records.
• Assist with ISO documentation, document control, records management, and audits.
• Monitor assets, equipment, supplies, and inventory records.
• Coordinate banking documentation, payment administration, petty cash, and staff claims.
• Arrange office maintenance, vehicle servicing, meetings, and events.
• Monitor administrative expenses and payment records.
• Support audits, management reviews, compliance activities, and process improvements.
• Liaise with internal departments, banks, suppliers, and authorities.

Skills

Administrative experience

Organizational skills

Documentation

Communication

Coordination

Confidentiality

Education

Diploma or Bachelor's degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Are you organized, proactive, and detail-oriented? We are looking for a responsible Administrative Executive to support our daily operations, manage company licenses and corporate records, monitor company assets, and assist with ISO documentation and compliance.

Key Responsibilities

Manage daily office administration, correspondence, and document filing.

Handle company registrations, license applications, renewals, and submissions, including PUKONSA and CIDB.

Maintain corporate records, contracts, agreements, insurance documents, and statutory records.

Assist with ISO documentation, document control, records management, and audit preparation in accordance with established procedures.

Monitor company assets, equipment, office supplies, and inventory records.

Assist with company banking documentation, payment administration, petty cash, and staff claims.

Coordinate office maintenance, company vehicle servicing, meetings, and company events.

Monitor administrative expenses and maintain accurate payment records.

Support internal audits, management reviews, compliance activities, and administrative process improvements.

Liaise with internal departments, company secretaries, banks, suppliers, and relevant authorities.

Job Requirements

Diploma or Bachelor's Degree in Business Administration, Office Management, or a related field.

Preferably 1–3 years of relevant administrative experience.

Proficient in Microsoft Word, Excel, and Outlook.

Good organizational, documentation, communication, and coordination skills.

Detail-oriented, responsible, proactive, and able to manage multiple tasks.

Able to work independently and maintain confidentiality.

Experience in PUKONSA, CIDB, company licensing, asset management, or ISO 9001 documentation and document control is an advantage.

Why Join Us?

Gain exposure to corporate administration, licensing, and compliance.

Develop practical experience in ISO documentation and asset management.

Work with a collaborative team in a professional environment.