HR Executive

Shimadzu Malaysia Sdn Bhd; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

Shimadzu Malaysia Sdn Bhd is seeking a dedicated HR Generalist/Administrator to support and oversee Human Resources and Administration functions. You will handle HR policies, employee lifecycle, disciplinary matters, performance evaluations, training, employment passes, compliance, insurance, and safety programs.

You will maintain accurate records, coordinate recruitment and onboarding, manage evaluations and training activities, and ensure regulatory compliance and smooth operations with

Qualifications

• Bachelor's Degree or Diploma in Human Resource Management, Business Administration, Management, or a related field.
• Familiar with Malaysian employment laws and statutory requirements.
• Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Good communication and interpersonal skills, with the ability to liaise effectively with employees, management, government authorities, vendors, and external parties.

Responsibilities

• Maintain and update the Employee Handbook, HR policies, procedures and HR system, ensuring accurate employee records and documentation.
• Support disciplinary matters, including warning/show-cause letters, documentation, inquiries and guidance on workplace matters.
• Manage recruitment activities from manpower requests and interviews to offers, onboarding, probation follow-up, resignation and employee clearance.
• Coordinate the performance evaluation process, including schedules, documentation, reminders, tracking and record maintenance.
• Coordinate employee training, training providers, attendance and records, including HRD Corp grant and claim administration.
• Manage employment pass applications and renewals, supporting documents and liaison with relevant authorities or agents.
• Coordinate Company license and registration applications/renewals and maintain regulatory compliance records.
• Manage Company and employee insurance matters, including renewals, enrolment, claims and liaison with insurers/brokers.

Skills

HR policies

Employee lifecycle

Disciplinary matters

Performance evaluation

Training coordination

Employment Pass administration

Regulatory compliance

Insurance administration

Occupational safety and health

Education

Bachelor's Degree or Diploma in HRM/Business Admin

Tools

Microsoft Office

Job description

Responsible for supporting and administering the Company's Human Resources and Administration functions, including HR policies and systems, employee lifecycle management, disciplinary matters, performance evaluation, training, employment pass matters, regulatory compliance support, insurance administration, and occupational safety and health.

KEY RESPONSIBILITY

Employee Handbook, Policies and Procedures

System Administration and Employee Records

Disciplinary and Employee Relations

Recruitment, Onboarding and Offboarding

Performance Evaluation Policy and System

Training and Employee Development

Employment Pass Administration

Regulatory Licenses and Compliance Support

Corporate and Employee Insurance Administration

Occupational Safety and Health

DUTIES AND RESPONSIBILITIES

Employee Handbook, Policies & HR System: Maintain and update the Employee Handbook, HR policies, procedures and HR system, ensuring accurate employee records and documentation.

Disciplinary & Employee Relations: Support disciplinary matters, including warning/show-cause letters, documentation, inquiries and guidance on workplace matters.

Recruitment, Onboarding & Offboarding: Manage recruitment activities from manpower requests and interviews to offers, onboarding, probation follow-up, resignation and employee clearance.

Performance Evaluation: Coordinate the performance evaluation process, including schedules, documentation, reminders, tracking and record maintenance.

Training & Development: Coordinate employee training, training providers, attendance and records, including HRD Corp grant and claim administration.

Employment Pass: Manage employment pass applications and renewals, supporting documents and liaison with relevant authorities or agents.

Regulatory licenses & Compliance Support: Coordinate Company license and registration applications/renewals and maintain regulatory compliance records.

Insurance Administration: Manage Company and employee insurance matters, including renewals, enrolment, claims and liaison with insurers/brokers.

Records, Reporting & Coordination: Maintain proper HR and Admin records, reports and correspondence, and coordinate with internal and external parties as required.

OTHERS

Perform other HR and administrative duties or special assignments as directed by the Management or immediate superior.

Maintain confidentiality of employee, payroll, disciplinary, management and Company information at all times.

Ensure assigned activities are carried out in accordance with Company policies, internal controls and applicable statutory or regulatory requirements.

Work closely with other departments to support smooth day-to-day operations and continuous improvement of HR and Administration processes.

QUALIFICATIONS

Bachelor's Degree or Diploma in Human Resource Management, Business Administration, Management, or a related field.

Familiar with Malaysian employment laws and statutory requirements.

Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook).

Good communication and interpersonal skills, with the ability to liaise effectively with employees, management, government authorities, vendors, and external parties.