Project Admin Executive (ICT / IT Projects & Tender Management)

Indepth solution Sdn Bhd; Petaling Jaya; On-site; MYR 50,000 - 84,000; Full time

Job summary

Indepth solution Sdn Bhd is seeking a Project Admin Executive to support ICT/IT projects and tender activities. The role collaborates with project managers, technical teams, suppliers, government agencies, and clients to ensure documentation, tender submissions, procurement, schedules, and records are properly prepared and tracked.

The ideal candidate has a Diploma or Degree in IT, CS, business admin, project management or related discipline, with 1–3 years of relevant experience.

Qualifications

• Diploma or Degree in Information Technology, Computer Science, Business Administration, Project Management, Engineering, Procurement, or a related discipline
• Candidates with other qualifications but relevant working experience may also be considered
• Minimum 1–3 years of relevant experience in project administration, ICT/IT, tender management, procurement, or coordination
• Experience in ICT/IT product sourcing, tender preparation, quotation management, or government procurement is an advantage
• Fresh graduates with strong organizational skills and willingness to learn may also be considered

Responsibilities

• Coordinate with Project Managers, technical teams, suppliers, subcontractors, customers, and government agencies
• Prepare and maintain project documentation
• Prepare and track tender submissions
• Prepare and track quotations
• Manage procurement activities
• Track and maintain project schedules
• Maintain project records

Skills

Project coordination

Attention to detail

Time management

Analytical skills

Problem solving

Education

Diploma or Degree in Information Technology, Computer Science, Business Administration, Project Management, Engineering, Procurement, or a related discipline

Tools

Microsoft Office

Job description

Project Admin Executive (ICT / IT Projects & Tender Management)

The Project Administrator is responsible for providing administrative, coordination, documentation, and operational support for ICT/IT projects and tender activities. The position will coordinate closely with Project Managers, technical teams, suppliers, subcontractors, customers, and government agencies to ensure that project documentation, tender submissions, quotations, procurement activities, schedules, and project records are properly prepared, tracked, and maintained.

Key responsibilities

Coordinate with Project Managers, technical teams, suppliers, subcontractors, customers, and government agencies

Prepare and maintain project documentation

Prepare and track tender submissions

Prepare and track quotations

Manage procurement activities

Track and maintain project schedules

Maintain project records

JOB QUALIFICATIONS

Education

Diploma or Degree in Information Technology, Computer Science, Business Administration, Project Management, Engineering, Procurement, or a related discipline.

Candidates with other qualifications but relevant working experience may also be considered.

Experience

Minimum 1–3 years of relevant experience in project administration, ICT/IT, tender management, procurement, or coordination.

Experience in ICT/IT product sourcing, tender preparation, quotation management, or government procurement will be an added advantage.

Fresh graduates with strong organizational skills and willingness to learn may also be considered.

Technical Skills

Good knowledge of Microsoft Office, particularly Microsoft Excel, Word, and PowerPoint.

Able to prepare and manage quotations, BOQ, tender documents, compliance tables, project reports, and project trackers.

Basic understanding of ICT/IT products, hardware, software, networking, AV equipment, and related technical specifications.

Familiarity with online tender/procurement portals is an advantage.

Knowledge of document control and project management systems is an advantage.

Communication & Language

Good command of Bahasa Melayu & English, both written and spoken

Ability to communicate effectively with customers, suppliers, distributors, subcontractors, and internal teams.

Personal Attributes

Strong attention to detail and accuracy.

Highly organized with good time-management skills.

Good follow-up and coordination skills.

Able to work under pressure and meet tight tender deadlines.

Able to manage multiple projects and tasks simultaneously.

Responsible, proactive, and willing to learn.

Good analytical and problem-solving skills.

Able to work independently with minimum supervision as well as in a team.

Possess a positive attitude and professional work ethic.

Preferred Advantage

Experience communicating with ICT manufacturers, authorized distributors, and suppliers.

Familiarity with technical compliance, product specifications, warranty requirements, and tender submission procedures.

Experience in project coordination, procurement, or contract administration.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a project administrator? Which of the following Microsoft Office products are you experienced with? Which of the following languages are you fluent in? How would you rate your Bahasa Malaysia language skills?

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.

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