Administrative Coordinator: Procurement & Operations

CEEC JSPDI (MALAYSIA) Sdn Bhd; Kuala Lumpur; On-site; MYR 33,000 - 47,000; Full time

Job summary

CEEC JSPDI (MALAYSIA) Sdn Bhd in Kuala Lumpur is seeking an Office Administrator to manage day-to-day operations. You will support procurement, vendor coordination, and payments, ensuring documentation is accurate and deadlines are met.

Responsibilities include handling PO/DO, invoices, and other payment endorsements, liaising with internal teams and service providers, maintaining filing systems, and assisting management with reports and scheduling in a dynamic environment.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, or related field.
• 1–3 years of administrative experience (construction/engineering is an advantage).
• Experience handling PO, DO, invoices, payment documentation, and administrative procurement processes.
• Experience liaising with vendors, suppliers, and external service providers.
• Proficient in MS Office; ERP/accounting system experience is a plus.
• Well-organized, detail-oriented, able to multitask and work independently.
• Positive attitude, responsible, and able to meet deadlines.

Responsibilities

• Manage day-to-day administrative operations to ensure the smooth running of the office.
• Prepare, process, and maintain accurate administrative records and documentation.
• Handle Purchase Orders (PO), Delivery Orders (DO), invoices, payment requests, and other payment endorsements in accordance with company procedures.
• Coordinate with internal departments to ensure timely processing of procurement and payment documentation.
• Liaise with vendors, suppliers, and service providers for quotations, purchases, service arrangements, and hire purchase matters.
• Monitor office supplies and coordinate procurement of office equipment and consumables.
• Maintain filing systems, both physical and electronic, ensuring records are up to date.
• Assist in scheduling meetings, coordinating appointments, and handling correspondence.
• Support management with administrative tasks, reports, and other duties as assigned.

Skills

Communication skills

Interpersonal skills

Organization

Multitasking

Independent work

Education

Diploma or Bachelor's Degree in Business Administration/Management

Tools

Microsoft Office

ERP/Accounting Systems

Job description

CEEC JSPDI (MALAYSIA) Sdn Bhd in Kuala Lumpur is seeking an Office Administrator to manage day-to-day operations. You will support procurement, vendor coordination, and payments, ensuring documentation is accurate and deadlines are met.

Responsibilities include handling PO/DO, invoices, and other payment endorsements, liaising with internal teams and service providers, maintaining filing systems, and assisting management with reports and scheduling in a dynamic environment.