Administrative Coordinator for Operations & Records

P N HEAVY MACHINERY LOGISTICS SDB BHD; Telipok; On-site; MYR 28,000 - 42,000; Full time

Job summary

P N HEAVY MACHINERY LOGISTICS SDB BHD is seeking an organised administrator to support the management team in daily tasks and record-keeping. You will manage employee and customer documents, assist with port pass processes, and coordinate with internal staff and external partners.

The role requires attention to detail, strong communication, and the ability to work independently in a busy logistics environment in Sabah, Malaysia.

Qualifications

• Prior administrative experience in a similar role.
• Strong organisational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency with Microsoft Word, Excel, and PDF.

Responsibilities

• Provide administrative support to the management.
• Handle daily administrative and documentation tasks.
• Maintain office records and databases.
• Maintain employee records and related documents.
• Assist with Port Pass applications and renewals.
• Monitor vehicle expiry dates, permits, road tax, insurance, and PUSPAKOM inspections.
• Maintain filing of customer documentation.
• Liaise with employees, customers, suppliers and others.
• Assist with forwarding-related tasks as required.
• Perform other duties as assigned by management.

Skills

Organisational skills

Time management

Communication

Interpersonal abilities

Microsoft Office

Detail-oriented

Independent worker

Tools

Microsoft Office Suite

Job description

P N HEAVY MACHINERY LOGISTICS SDB BHD is seeking an organised administrator to support the management team in daily tasks and record-keeping. You will manage employee and customer documents, assist with port pass processes, and coordinate with internal staff and external partners.

The role requires attention to detail, strong communication, and the ability to work independently in a busy logistics environment in Sabah, Malaysia.