Administrative Coordinator - Invoicing, Quotes & Data Entry

L.T.AIR-CON ENGINEERING SDN BHD; Bayan Lepas; On-site; MYR 28,000 - 39,000; Full time

Job summary

Jora Malaysia is seeking an organized admin assistant in Penang, Bayan Lepas. Fresh graduates and diploma holders are welcome to apply. You will prepare invoices, quotations, purchase orders, and other related documents, and support daily office operations with the internal teams.

The role requires Bahasa Malaysia and English, with Mandarin an advantage. Candidates must have their own transport, be detail-oriented, able to multitask, and able to meet deadlines.

Qualifications

• Fresh graduates / diploma / degree without experience in any field are welcome to apply.
• Required language(s): Bahasa Malaysia & English (Mandarin will be added advantage).
• Must possess own transport.
• Responsible, detail-oriented, and well-organized.
• Willing to learn and able to follow instructions.
• Able to multitask, work independently, and meet deadlines.

Responsibilities

• Prepare invoices, delivery orders, quotation, purchase order and other related documents.
• Issue quotations to customers and follow up on quotation status.
• Maintain proper records of issued quotations and customer responses.
• Ensure all documents are properly filed, updated, and easily retrievable when required.
• Perform data entry and maintain records in Excel or company systems.
• Handle general administrative and clerical duties, including filing, data entry, and document management.
• Manage incoming and outgoing emails, correspondence, and office documents.
• Support daily office operations and coordinate with internal teams.
• Prepare basic costing and assist in price calculations.
• Handle ad-hoc and assigned tasks as required.

Job description

Jora Malaysia is seeking an organized admin assistant in Penang, Bayan Lepas. Fresh graduates and diploma holders are welcome to apply. You will prepare invoices, quotations, purchase orders, and other related documents, and support daily office operations with the internal teams.

The role requires Bahasa Malaysia and English, with Mandarin an advantage. Candidates must have their own transport, be detail-oriented, able to multitask, and able to meet deadlines.