Administrative Assistants

Jalinan Serasi Sdn Bhd; Bandar Baru Bangi; On-site; MYR 29,000 - 42,000; Full time

Job summary

Jalinan Serasi Sdn Bhd in Bandar Baru Bangi, Selangor is seeking an Administrative Assistant to join our team. This full-time role supports daily office operations and maintains efficient administrative processes.

You will handle scheduling, document management, and correspondence, helping teams focus on core tasks while contributing to organizational success. We offer a supportive environment, opportunities for development, and a stable office-based role in a well-connected location.

Qualifications

• Proven experience as an Administrative Assistant or similar role.
• Excellent organisational and time management skills.
• Strong written and verbal communication in English; Bahasa Malaysia preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Attention to detail and accuracy in administrative work.
• Professional telephone etiquette and customer service.
• Ability to work independently and in a fast-paced office.
• Reliable, punctual and strong work ethic.
• Familiarity with office management systems and databases.
• Discretion and ability to handle confidential information.

Responsibilities

• Managing and organising office schedules, appointments, and meetings for senior staff.
• Handling correspondence, including emails, letters, and telephone calls in a professional manner.
• Maintaining filing systems and document management, physical and digital.
• Preparing and editing administrative documents, reports, and presentations.
• Coordinating office supplies inventory and placing orders as needed.
• Assisting with HR administrative tasks, such as employee records and documentation.
• Supporting organisation of company events, meetings and conferences.
• Performing general office duties including photocopying, printing, and distributing documents.
• Liaising with internal departments and external parties to ensure smooth information flow.
• Maintaining confidentiality and handling sensitive information with discretion.

Job description

About the role

Jalinan Serasi Sdn Bhd is seeking a dedicated and organised Administrative Assistant to join our team in Bandar Baru Bangi, Selangor. This is a full-time position that plays a crucial role in supporting the smooth operation of our office and ensuring that our administrative processes run efficiently. As an Administrative Assistant, you will be the backbone of our organisational support, handling day-to-day administrative tasks that enable our teams to focus on their core responsibilities. This role offers the opportunity to develop your administrative expertise whilst contributing directly to the success of our business operations.

Key responsibilities

Managing and organising office schedules, appointments, and meetings for senior staff members

Handling correspondence, including emails, letters, and telephone calls in a professional and timely manner

Maintaining accurate filing systems and document management, both physical and digital

Preparing and editing administrative documents, reports, and presentations

Coordinating office supplies inventory and placing orders as needed

Assisting with human resources administrative tasks, such as maintaining employee records and processing documentation

Supporting the organisation and coordination of company events, meetings, and conferences

Performing general office duties including photocopying, printing, and distributing documents

Liaising with internal departments and external parties to facilitate smooth communication and information flow

Maintaining confidentiality and handling sensitive information with discretion

What we're looking for

Proven experience working as an Administrative Assistant or in a similar administrative support role

Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively

Strong written and verbal communication skills in English and preferably Bahasa Malaysia

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook)

Attention to detail and commitment to maintaining accuracy in all administrative work

Professional telephone etiquette and customer service skills

Ability to work independently and as part of a team in a fast-paced office environment

Reliable, punctual, and demonstrates a strong work ethic

Familiarity with office management systems and databases would be advantageous

Discretion and ability to handle confidential information responsibly

What we offer

At Jalinan Serasi Sdn Bhd, we are committed to providing a supportive and professional work environment where our employees can thrive. We offer competitive remuneration packages, opportunities for career development and skills enhancement, and a collaborative workplace culture. We believe in recognising the contributions of our team members and providing pathways for professional growth. Our office is conveniently located in Bandar Baru Bangi, Selangor, with good accessibility for commuting. We are committed to maintaining a positive work-life balance and ensuring our employees have the support they need to succeed in their roles.

About us

Jalinan Serasi Sdn Bhd is an established organisation dedicated to delivering quality services and maintaining strong business practices. We are committed to creating a workplace where professionalism, integrity, and teamwork are valued. Our company culture emphasises collaboration, respect, and continuous improvement. We take pride in our reputation for excellence and our commitment to supporting our employees' professional development. We believe that a well‑organised and efficient administrative team is essential to our success, and we are looking for individuals who share our values and commitment to operational excellence.

Jalinan Serasi Sdn Bhd is an engineering construction company that strive to contribute creative and innovative ideas includig Engineering Construction (geotechnical, highway/road, building, infrastructure, mechanical & electrical), Industrialized Building System (IBS) and Precasting System, Traffic and Transportaion Services, Environmental Management & Landscape Works, Construction of Specialized Structure, Facility Management and Project Management & Contract Administration including Contractual Claim. This company is strengthened by a group of qualified and dedicated professionals; each of them having vast experience in specific engineering discipline. It carries the vision to be a renowned one-stop engineering construction service provider in Malaysia and abroad. The mission of our company is to deliver the given tasks that comply the specified quality, on‑time completion and within budget towards customer's satisfaction.

Jalinan Serasi Sdn Bhd is an engineering construction company that strive to contribute creative and innovative ideas includig Engineering Construction (geotechnical, highway/road, building, infrastructure, mechanical & electrical), Industrialized Building System (IBS) and Precasting System, Traffic and Transportaion Services, Environmental Management & Landscape Works, Construction of Specialized Structure, Facility Management and Project Management & Contract Administration including Contractual Claim. This company is strengthened by a group of qualified and dedicated professionals; each of them having vast experience in specific engineering discipline. It carries the vision to be a renowned one-stop engineering construction service provider in Malaysia and abroad. The mission of our company is to deliver the given tasks that comply the specified quality, on‑time completion and within budget towards customer's satisfaction.

What can I earn as an Administration Officer