ADMINISTRATIVE ASSISTANT 助理文员

PEGASUS FASTENERS (MALAYSIA) SDN. BHD.; Bayan Lepas; On-site; MYR 45,000 - 56,000; Full time

Job summary

PEGASUS FASTENERS (MALAYSIA) SDN. BHD. is seeking an Office Administration Support to handle daily clerical, HR, and accounting tasks, ensuring smooth office operations in Bayan Lepas area.

You will prepare and maintain documents, manage correspondence, support payroll, and coordinate with internal teams to deliver efficient administrative services while upholding confidentiality and accuracy. Required Diploma or higher, proficiency with MS Office, and strong English and Chinese communication.

Qualifications

• Diploma or higher education, any major.
• Familiarity with basic accounting or HR systems is an advantage.
• Proficient in Microsoft Office applications.
• Good communication skills in English and Chinese.
• Responsible, trustworthy, able to work independently and handle confidential information.

Responsibilities

• Assist in daily clerical, administrative, HR, and accounting tasks.
• Prepare, organize, and maintain company documents, records, and files.
• Handle correspondence including letters, emails, reports, and statutory submissions (PERKESO, PCB, EPF).
• Coordinate office supplies, basic facilities management, and company bank account transactions.
• Support payroll preparation and monthly salary payout.
• Coordinate with internal departments to support administrative needs.
• Perform data entry and maintain accurate records, including HR and financial data.
• Prepare routine reports and summaries for management.
• Ensure confidentiality and accuracy in handling company information.
• Assist in preparing quotations and related sales documentation.
• Resolve customer issues promptly and maintain positive relationships.

Skills

Microsoft Office

English & Chinese communication

Confidential information handling

Independent work

Office coordination

Education

Diploma or higher education

Job description

Office Administration Support 行政管理

Assist in daily clerical, administrative, HR, and accounting tasks to ensure smooth office operations. 协助处理日常文书、行政、人事及财务事务，确保办公室运作顺畅

Prepare, organize, and maintain company documents, records, and files, including employee attendance and HR documentation. 整理、归档及维护公司文件、资料和档案，包括员工考勤及人事资料

Handle correspondence including letters, emails, reports, and statutory submissions (PERKESO, PCB, EPF). 负责处理信函、电子邮件、各类报告及政府相关申报（社保、个人所得税、公积金）

Coordinate office supplies, basic facilities management, and company bank account transactions. 协调办公用品采购、基础设施管理及公司银行账户事务

Support payroll preparation and monthly salary payout. 协助薪资计算及每月工资发放

Coordinate with internal departments to support administrative needs. 与公司各部门协调，提供行政支持

Data & Reporting数据与报告

Perform data entry and maintain accurate records, including HR and financial data. 进行数据录入并保持记录准确，包括人事及财务数据

Prepare routine reports and summaries for management. 编制常规报告及摘要供管理层参考

Ensure confidentiality and accuracy in handling company information. 确保公司信息处理的保密性与准确性

Customer Service & Order Support客户服务与订单管理

Handle customer inquiries via phone, email, or in person, providing timely and accurate information. 协助处理客户来电、邮件或现场咨询，及时准确地提供信息

Coordinate with sales, logistics, and operations teams to ensure orders are processed and delivered smoothly.与销售、物流及运营团队协调，确保订单顺利处理并及时交付。

Monitor order status, track delivery schedules, and follow up on customer payments.跟进订单进度，协调交期，并确保客户及时回款。

Assist in preparing quotations and related sales documentation. 协助准备报价及相关销售文件。

Resolve customer issues promptly and maintain positive relationships. 及时解决客户问题，维护良好的客户关系。

Compliance & Other Duties 合规与其他

Strictly adhere to company rules and regulations. 遵守公司的各项规章制度

Provide assistance to management and staff as required. 根据需要为管理层及员工提供支持

Undertake additional tasks or projects assigned by supervisors. 完成上级交办的其他工作任务

Diploma or higher education, any major.专科以上学历，专业不限

Familiarity with basic accounting or HR systems is an advantage. 熟悉基础财务或人事系统者优先

Responsible, trustworthy, able to work independently and able to handle confidential information.责任心强，值得信赖，能妥善处理保密信息

Proficient in Microsoft Office applications. 熟练使用office 办公软件

Good communication skills in English and Chinese which able to liaise with internal teams and customers. 具备良好的中英文沟通能力，能与内部团队及客户有效沟通

Valid Class C or higher driver's license with proficient driving skills. 持有C 类以上机动车驾驶证并驾驶熟练

Competitive base salary (RM 4,000-RM 5,000 depending on experience). 具有竞争力的基本薪资（RM4,000-RM5,000，视经验而定）

EPF, SOCSO, EIS contributions. 雇员公积金 (EPF)、社保 (SOCSO)、就业保险计划 (EIS) 缴纳